Executive Assistant

Job Description

Job Description

We are looking for an experienced Executive Assistant to support senior leadership at a mission-focused nonprofit serving youth experiencing homelessness. This contract opportunity with potential for a permanent role is ideal for someone who brings sound judgment, professionalism, and a highly organized approach to managing competing priorities in a fast-moving environment. The person in this role will help maximize executive effectiveness by coordinating schedules, communications, meetings, and logistics while maintaining discretion and strong stakeholder relationships.

Responsibilities:
• Manage a dynamic executive calendar by prioritizing appointments, resolving scheduling conflicts, and ensuring time is aligned with key organizational priorities.
• Coordinate virtual and onsite meetings, including arranging logistics, preparing agendas, confirming attendees, and supporting smooth execution from start to finish.
• Organize business travel by booking transportation, lodging, and related itinerary details while anticipating changes and adjusting plans as needed.
• Serve as a central point of contact for internal teams, board-related interactions, and external partners, helping streamline communication with executive leadership.
• Prepare meeting materials, briefing documents, and follow-up items so leadership is informed, prepared, and able to act efficiently.
• Provide high-level administrative support through correspondence management, document handling, and tracking of important deadlines and action items.
• Assist with project coordination by monitoring progress, organizing information, and helping move strategic and operational initiatives forward.
• Maintain office supply levels by monitoring inventory, placing orders, and ensuring essential materials are available for day-to-day operations.• 5+ years of experience providing executive-level administrative support in a complex, fast-paced organization.
• Demonstrated success managing high-volume calendars, scheduling priorities, and changing executive needs with accuracy and discretion.
• Experience coordinating travel arrangements, meetings, and event logistics for senior leaders.
• Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders.
• Proficiency with Google Calendar and other standard administrative tools used for scheduling, communication, and document coordination.
• Excellent organizational and project support skills, with close attention to detail and follow-through on multiple concurrent tasks.
• Ability to exercise sound judgment, maintain confidentiality, and remain composed in a mission-driven, evolving environment.