Accounting Associate

Job Description

Job Description

We are looking for an Accounting Accounts Payable Specialist to join our team in Berkeley, California in a contract-to-permanent capacity. This onsite role is ideal for someone who brings solid accounts payable experience, strong attention to detail, and the ability to work effectively across departments. The position focuses on invoice handling, reimbursement processing, and accurate financial coding while supporting day-to-day accounting operations in a fast-paced environment.

100% onsite in Berkeley, CA

Schedule is Monday-Friday 8AM-5PM

Responsibilities:

• Process vendor invoices, check payments, and employee expense reimbursements with a high degree of accuracy and timeliness.

• Review incoming billing documents for completeness, assign appropriate general ledger codes, and enter or upload records into the accounting system.

• Maintain organized electronic documentation to support payment activity, audit readiness, and internal recordkeeping.

• Coordinate with internal teams and external contacts to resolve invoice discrepancies, payment questions, and supporting documentation needs.

• Assist with accounts payable workflows using accounting payment platforms to ensure transactions are completed correctly.

• Support 1099 reporting activities and help maintain compliance with applicable financial and tax documentation requirements.

• Prepare journal entries and contribute to general ledger accuracy through careful review of financial data.

• Participate in accounting-related administrative tasks and provide support for ongoing process improvements within the AP function.

• Proven experience in accounts payable, including invoice processing, check handling, and employee reimbursement administration.

• Strong working knowledge of general ledger coding and the ability to review financial documents with precision.

• Excellent attention to detail, organizational ability, and commitment to accurate financial processing.

• Effective communication skills and the flexibility to work with cross-functional stakeholders in a collaborative setting.

• Familiarity with accounting software is required.

• Exposure to 1099 reporting, journal entries, sales tax, corporate tax support, or related accounting functions is beneficial.