Senior Administrative Assistant

ESSENTIAL DUTIES AND RESPONSIBILITIES

Under the general supervision of the Director, assist in all administrative/clerical tasks at the center. Interact/greets center members and guests, supports all programing at the center and assist with home delivery meal services. Specific duties and responsibilities include:

* Answer telephones and assist with calls

* Recruit, supervise, and coordinate activities of volunteer workers, interns, and others who perform essential daily functions at the center

* Perform general duties to include, but not limited to: photocopying, faxing, mailing, and filing

* Create, maintain, and follow up with maintenance tickets through the NYCHA portal

* Accept lunch deliveries, assist with meal service, and clean up afterwards

* Performs collecting, recording, and daily records of contributions, fundraising activities, and petty cash

* Support the Director weekly in counting DFTA Breakfast, Lunch, Fundraising money, and deposits

* Help to coordinate special programs and events

* Coordinate with community agencies to provide legal, public, mental health, social, and other educational/ recreational courses at the center.

* Participate in various internal Older Adult Center subcommittees (menu committee/fundraising, etc.)

* Assist with fliers, newsletters, bulletin boards, etc.

* Conduct client registration and create new membership ID cards

* Assist with fundraising activities, including receipts and spreadsheets

* Assist with documentation and input into the program database

* Collect and record daily records for attendance and congregate meals and maintain database

* Maintain monthly recreational log

* Assist with and maintain all required documentation of the fundraising receipts and expenses

* Create Purchase orders for supply needs through our Yardi system

* Assist with Information & Referral

* Plan and/or lead recreational/educational trips or events

* Other duties as required by the Director and organization

COMPETENCIES

* CPR/AED certification preferred (must be obtained within 6 months of hire)

* Food Handler certification preferred (must be obtained within 6 months of hire)

* Some knowledge of and a genuine concern for the physical, mental, and emotional needs of older persons

* Computer skills required, with ability to learn database maintenance

* Ability to read, write, and speak English

* Ability to work independently

* Commitment to the organization's mission, vision, and values

* Ability to understand the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities

* Commit to supporting communities who have experienced systemic oppression and bias (e.g., people of color, LGBTQ+ people, immigrants, justice-involved persons, etc.)

EDUCATION and EXPERIENCE

* High School graduate or equivalent, and specialized training or skills in recreational activities or two years' experience in a community, group work or teacher environment.