Project Coordinator - Real Estate and Facilities

Holman is a family-owned, global automotive services organization anchored by our deeply rooted core values and principles that have enabled us to continue Driving What’s Right throughout the last century. Our teams deliver the Holman Experience by treating our customers and each other as we would like to be treated, and creating positive, rewarding relationships all around. The automotive markets Holman serves include fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States. Job Inputs: Create and manage project activities within the department's internal database. Support the Real Estate Development Project Manager in project design and construction activities. Assist in processing progress billing using AIA (American Institute of Architects) standards. Track budgets, submittals, change orders, permits, schedules, etc., using project management software. Work with vendors and clients to execute vendor agreements, certificates of insurance, and contracts. Collaborate with stakeholders to develop RFPs, distribute them, and compile results for decision-making. Organize Property Management, Project, and Real Estate files both electronically and in hard copies as needed. Assist in budgeting and invoicing processes within the department. Attend and document weekly Project Management meetings, distributing meeting minutes as necessary. Maintain regular communication with suppliers and business lines to ensure procurement needs and service levels are met. Interact with government authorities regarding permits, inquiries, and other relevant matters. Perform all other duties and special projects as assigned Education and/or Training: High School Diploma or equivalent, a degree in Business Administration, Project Management, Construction Management, Real Estate, or relevant field preferred Additional education, certifications, or experience are a plus Proficient in various desktop tools including MS Office Programs (i.e. Outlook, Excel, Word, PowerPoint, Project, Visio, SharePoint etc.) Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc. Relevant Work Experience: 2-4 years’ experience in administrative services or related fields Familiarity with administrative processes, vendor management, and coordination of project-related documentation Proficiency in a technical or functional area; knowledge of work processes and tools is generally limited to own area of responsibility or department Understanding of accounting principles and bookkeeping software may be required Reviewing and improving processes, methods, and tools to increase efficiency, accuracy, and security Planning/Organizing/Managerial Knowledge: Proactive, organized approach to multitasking and prioritization Effectively manages time and consistently meets deadlines with some guidance from manager Demonstrates accuracy, thoroughness and effectiveness in work Demonstrates attention to detail and commitment to doing quality work Adjusts quickly to new or changing assignments, processes and people Displays professionalism and remains composed when faced with challenges Learns from experience; modifies behavior to be more effective Recognizes one’s own strengths and opportunities for growth Uses existing procedures to solve routine or standard problems; applies some degree of judgement and discretion Applies basic knowledge of theories, practices and procedures to complete assigned work Decisions are guided by policies, procedures and business plan; receives some guidance and oversight from manager Communicating & Influencing Skills: Strong verbal and written communication skills Strong interpersonal and customer service skills Ability to express information and ideas in a clear and organized manner Gathers, clarifies, and applies information to provide timely and effective responses to the needs of both internal and external customers Takes personal responsibility for customer satisfaction and loyalty Works independently or with others within own area or department to achieve team goals Offers support to other team members; follows through on commitments Applies emotional intelligence in responses and reactions Demonstrates consistency between words and actions Listens openly and carefully to others’ ideas and suggestions; respects opposing points of view Consistently earns trust, loyalty and respect of others Outputs: Consistently demonstrate proficiency in organizing and managing project schedules, resources, and documentation to ensure seamless project execution. Maintain clear and proactive communication with internal teams, clients, and vendors throughout the project lifecycle to ensure alignment and minimize misunderstandings. Successfully manage project budgets and timelines by identifying potential risks early and implementing corrective actions to stay within approved parameters. Ensure all project activities adhere to quality standards, regulatory requirements, and company policies to deliver high-quality outcomes and maintain organizational integrity. Actively contribute to fostering a collaborative and supportive team environment by promoting open communication, sharing knowledge, and assisting colleagues as needed. Proactively identify opportunities to streamline processes, improve efficiency, and enhance project management methodologies to achieve better outcomes and client satisfaction. #LI-MG1 HYBRID INDMISC At Holman, we exist to provide rewarding careers and better lives for employees and their families. We hire, train, empower, and reward exceptional people. Our journey is guided by our desire to get it right every time and the acknowledgement that we have an opportunity to be better. To be better, we have to do better, and to do better we must know better. That’s why we are listening, open to learning new things – about ourselves and each other. We will never stop striving for improved diversity, equity, and inclusion because we are successful together when we feel trusted and supported. It’s The Holman Way. At Holman, your total compensation goes beyond your paycheck. To position you for success and provide a rewarding career and better life for you and your family, Holman is proud to offer you the benefits you deserve; including protection against illness, disability, loss of work, or preparation for retirement. Below is a brief overview of the programs available to full-time employees (programs may vary by country or worker type): Health Insurance Vision Insurance Dental Insurance Life and Disability Insurance Flexible Spending and Health Savings Accounts Employee Assistance Program 401(k) plan with Company Match Paid Time Off (PTO) Paid Holidays, Bereavement, and Jury Duty Paid Pregnancy/Parental leave Paid Military Leave Tuition Reimbursement Benefits: Regular Full-Time We offer excellent benefits including health, vision, dental, life and disability insurance, and 401(k) with company match. Our time off benefits include Paid Time Off (PTO), paid holidays, bereavement, and jury duty. In addition, we offer paid pregnancy and parental leave, and supplemental paid military leave to eligible employees. Temporary or Part-Time In geographic areas with statutory paid sick leave, part-time and temporary employees will receive a paid sick leave benefit that meets the mandated requirements. Pay: We offer competitive wages that are commensurate with job-related skills, experience, relevant education or training, and geographic location, starting in the range of $55,270.00 - $78,760.00 USD annually for full time employees. The annual compensation range is comprised of base pay earnings. Artificial Intelligence Statement We recognize that applicants for positions at any organization may view AI tools for tasks such as drafting a resume or cover letter, provided the information is accurate and truthful. However, applicants should not use AI tools to: Answer interview questions on their behalf, or use AI tools in any way during the interview or other qualification process(es). Misrepresent or embellish qualifications, skills, or experience Create false or misleading representations of identity (e.g., deepfakes or altered images/videos) Your application, whether an AI tool is used or not, should reflect your authentic abilities and experiences. Any use of AI that compromises honesty or integrity may result in disqualification from the process. Equal Opportunity Employment and Accommodations: Holman provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If you are a person with a disability needing assistance with the application process, please contact View email address on click.appcast.io This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. At Holman, we operate according to “The Holman Way” by always doing what’s right for our people, our customers, and the community. Since 1924, Holman has grown from a single Ford dealership in New Jersey into a global automotive leader with more than 10,000 employees across North America, the UK, and Germany. We deliver a unique range of automotive services, including industry-leading fleet management and leasing; commercial vehicle equipment manufacturing; powertrain distribution and logistics; commercial and personal insurance and risk management; venture capital funding; and automotive retail sales. Headquartered in southern New Jersey since 1924, we are looking for talented employees worldwide to join our Great Place to Work® certified corporate culture and help drive another century of success. Apply today and become part of the Holman family.