Finance & Office Coordinator

Job Description

Job Description

Title: Finance & Office Coordinator

Location: Northeast Minneapolis, MN (100% onsite schedule requiring daily onsite presence in Northeast Minneapolis, MN. Only local candidates in Minnesota or Western Wisconsin will be eligible for consideration)

Compensation: $75K-$105K annually dependent on applicable experience.

Work Schedule: Monday–Friday, standard business hours

Benefits: This position is eligible for 100% employer paid medical, dental, vision, and 401(k).

Our client is seeking a detail-oriented Accounting & Operations professional to support a broad range of financial and administrative functions. This role offers hands-on exposure to payroll, accounting, compliance, and day-to-day business operations.

The ideal candidate thrives in a fast-paced environment, enjoys wearing multiple hats, and is passionate about maintaining accuracy while improving processes. This is a great opportunity to step into a well-rounded role with strong visibility across the organization.

Role Overview:

• Manage payroll processing for both salaried and field-based employees, ensuring timely and accurate wage distribution
• Prepare and submit required payroll tax filings at the federal, state, and local levels on a recurring basis
• Handle periodic filings related to sales and use tax, ensuring compliance with applicable regulations
• Coordinate year-end reporting, including preparation and distribution of employee and contractor tax documents
• Perform regular bank reconciliations and maintain accurate cash records
• Oversee full-cycle accounts payable and accounts receivable activities
• Generate monthly billing for contract-based work, navigating various external systems as required
• Maintain general ledger activity, including journal entries and preparation of financial reports
• Compile and analyze monthly financial performance reports
• Partner with external accounting professionals during annual audit processes
• Assist operational teams with contract documentation and change order tracking
• Coordinate project-related compliance items, including certificates of insurance and related documentation
• Support pre-qualification processes and complete required credit documentation for business opportunities
• Administer employee benefit programs, including health coverage and retirement plans
• Ensure compliance with reporting requirements related to employee benefit offerings
• Oversee relationships, agreements, and maintenance related to IT services, hardware, and infrastructure
• Manage company-issued devices and communication tools for employees across locations
• Coordinate corporate insurance programs, including workers’ compensation and general liability coverage
• Handle procurement and leasing of office equipment and supplies
• Maintain licensing and registration for company-owned vehicles

Qualifications

• 3+ years of experience in accounting, finance, or a related role
• Strong knowledge of general accounting principles, including accounts payable, reconciliations, and financial reporting
• Experience processing payroll and managing tax filings (payroll, sales/use, or similar) preferred
• Familiarity with accounting systems (ERP) and payroll or expense management tools
• High attention to detail with strong organizational and time management skills
• Ability to handle multiple priorities and meet deadlines in a fast-paced environment
• Strong problem-solving skills with a proactive, solutions-oriented mindset
• Effective communication skills and the ability to collaborate across teams
• Experience supporting audits, compliance, or reporting processes is a plus
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred

Why Work with Addison Finance & Accounting?

• Competitive Pay: We advocate for strong compensation aligned with your experience
• Comprehensive Benefits: Medical, dental, vision, 401(k), and performance‑based incentives
• Career Growth: Many of our consultants convert to full‑time hires
• Exclusive Access: Direct connections to hiring managers at top employers
• Flexible Opportunities: Projects tailored to your background and goals
• Dedicated Support: Resume tips, interview prep, and offer negotiations included

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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