Project Coordinator

Overview Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth. Position Overview Woolpert is hiring a Project Coordinator to support our Dayton, OH office. A successful candidate will be a proactive, self-starter with strong written and verbal communication skills. Organization, time management, attention to detail and accuracy are essential to this role. This position will function within a projectized matrix organization, and the candidate must be able to take on various project work from multiple sources, prioritize accordingly, and communicate workload to the direct manager. We are unable to provide visa sponsorship for this position. Applicants must already possess work authorization in the country the job is located. What You Will Do Assist Project Managers with project set-up, resource scheduling, budget development, and coordinating with Project Accountants and Project Controls staff to fulfill internal requirements. Support Project Managers with scope, schedule, budget tracking, change order processing, invoicing and accounts receivable collections, and monthly progress report development. Assist Project Managers with project monitoring & controlling processes, including developing and managing data trackers, updating change and issue logs, and other project-related support duties as assigned. Set up and manage administration of project Team/SharePoint sites (as requested); manage document control processes through those sites. Electronic filing (on servers): being consistent and following document management policies/protocols. Run or review reports from financial and accounting data software. Support deliverable production including document editorial review, formatting, production, and compilation. Handle varying tasks for multiple projects concurrently. Work with virtual teams throughout the United States and Europe using organizational process assets (teleconferencing and videoconferencing). Organize conference calls with project team members, track action items and notes, and facilitate resolution and follow-up actions as needed within the project team. Follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner. What You Will Bring Excellent written and verbal communication skills. Interpersonal and team skills to work independently and with multi-national staff and teams. Ability to handle ambiguity and drive things to completion with minimal oversight. Strong organization skills and the capacity to handle multiple tasks and projects concurrently while prioritizing workload. Ability to recognize information deficiencies, problem-solve, and seek concurrence from senior staff or peers as needed. Ownership of quality and accuracy of own work. Desire to improve knowledge and capabilities. Intermediate skills in Microsoft Office (Word, Excel, PowerPoint). Basic understanding of scheduling principles and software, or desire to learn, including Microsoft Project. Professionalism and discretion in all interactions, internally and externally. Ability to travel up to 10% for local, regional, and national clients and projects. Education/Experience High School Diploma Benefits You Will Love Certified as a Great Place to Work, Woolpert is a growing architecture, engineering, and geospatial company with over 75 offices and many projects globally. In addition to competitive pay, we offer a robust set of benefits, including: Freedom to Work program: Set your own schedule and location (as appropriate). Principal program: Opportunity to become an owner of the firm. Flexible paid time off/vacation: Take time off when it makes sense for you and your team. Career development: Learning and growth opportunities across industries. Health, life, vision, and dental insurance. Paid sick time, retirement plan, fitness reimbursement, pet insurance, identity protection, technology stipend, and employee assistance program. Base pay offered may vary depending on job-related knowledge, skills, and experience. Pay Range

$24.57 - $30 USD

Woolpert is an equal-opportunity employer. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement. Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting View email address on click.appcast.io. If you need to reschedule or cancel your interview, please reach out to your recruiter by contacting View email address on click.appcast.io. To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid. #J-18808-Ljbffr Woolpert