Administrative Assistant

Administrative Assistant I Alabama Power is seeking an organized and detail-oriented Administrative Assistant I to provide administrative support for Plant Gaston. This role supports multiple departments including Maintenance, Planning, Compliance, Engineering, Fuels, and Environmental by coordinating daily administrative activities, maintaining records, processing reports, and supporting plant operations. The ideal candidate will have 15 years of administrative experience, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment. Key responsibilities include: Providing administrative support to Maintenance, Planning, Compliance, Engineering, Fuels, and Environmental departments. Processing employee timekeeping, attendance, and expense reports. Coordinating travel arrangements, meetings, and conference logistics. Preparing reports, presentations, and departmental documentation. Maintaining records, filing systems, and document retention. Ordering office supplies and coordinating copier/printer maintenance. Supporting plant safety initiatives and administrative compliance activities. Maintaining Southern Linc phones, repairs, and replacements. Updating ARCOS schedules, vacation records, and call-out lists. Processing tool reimbursements and employee boot allowances. Serving as the departmental contact for FMLA administration. Verifying contractor timesheets using Tableau and supporting documentation. Providing backup support for other Administrative Assistants. Delivering outstanding customer service to internal and external stakeholders. Required qualifications include: High School Diploma or equivalent required. Associate degree, two-year degree, or vocational certification preferred. 15 years of administrative support experience. Extensive experience coordinating meetings, conferences, travel arrangements, calendar management, and report preparation. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent organizational, communication, and multitasking skills. Ability to maintain confidentiality and handle sensitive information professionally. Strong customer service and interpersonal skills. Preferred qualifications include: Experience with SHIPS, PeopleSoft, or other HR/people management systems. Accounts Payable experience. Experience with timekeeping systems. Experience supporting union employees in a plant or industrial environment. Experience using Tableau for reporting and timesheet verification.