Fiscal Director

Job Description

Job Description

SUMMARY
This is a full-time exempt position that is responsible for applying the principles of accounting to analyze financial information and prepare financial reports. Primary work hours will be Monday through Friday, 8:30 am to 4:30 pm with a 1/2-hour lunch (37.5 hrs./week) unless otherwise agreed upon.

Compliance:

As with all WCSI positions, it is the expectation that employees adhere to WCSI, County, State and Federal guidelines, regulation, policies, and laws which govern the business and service of WCSI.

 

This position requires the employees to perform their daily job duties and responsibilities in a structured work environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned as deemed necessary by the CFO.

Accounting Duties:
Maintains Accounting Systems Integrity
A. General Ledger
B. Accounts Payable
C. Fixed Assets
D. Payroll
E. Accounts Receivable.
F. Purchasing

Supervises reconciliation process for bank statements by Fiscal Technicians. Conducts internal audits.  Assists CFO in review of Accounts Receivable. Assists CFO in development of Budget, Medical Assistance rates and Overhead Allocation. Oversees and indirectly supervises daily activities of Fiscal Technicians. Maintains and improves internal controls. Reconciles General Ledger accounts. Supervises and participates in the receipt and deposit of cash receipts. Supervises process of placing accounts for the collection and write off. Reviews, posts, and processes a variety of financial payroll or audit documents. Posts data to general ledger accounts from subsidiary reports and papers, takes trial balances and prepares financial reports. Maintains expenditure and budgetary control accounts and prepares reports relating to account and fiscal status.

Purchasing Duties:
Maintains strict adherence to the Agency's Purchasing Policy and County 4300 Regulations regarding all purchases and bidding procedures. Works with Agency vendors on competitive bidding, developing specifications are providing recommendations. Supervises all duties within the Purchasing Department. Assigns expense codes. Authorizes purchase orders. Prioritize orders that are considered to be "Rush" or "Time is of the Essence". Assigns expense codes.

 

Administrative Duties:

Exercises good time management skills. Recommends new or revised procedures and maintains and improves internal control. Develops fiscal and reporting systems for all new services/programs, integrating them with the existing system. Analyzes systems and results to ensure that they meet the needs of the agency, staff, and funding sources. As directed by the CFO, acts as liaison with appropriate County staff and coordinates the implementation of county procedural changes. Develops and produces special reports as needed by administrative and supervisory personnel. Active in Quality and Compliance initiatives. Analyzes, reports, gives recommendations and developing strategies on how to improve Quality.

 

The employee may prepare information for and/or attend Board and Committee Meetings at the direction of the CFO and CEO.

Supervisory Duties:
Ensures that a well cross trained program for staff occurs annually. Completes semi-monthly one on one meetings with staff. Reads, understands, and follows the Pennsylvania Code Title 55 Department of Public Welfare 4300 regulations County BH/IDD Fiscal Manual and GAAP.

SUPERVISORY RESPONSIBILITIES
This position is accountable for the direct supervision of the Fiscal Staff. This entails bi-monthly supervisions, annual evaluations, and time approvals. Additionally, acts as a role model to all the Leadership positions.

 

This position is a member of the WCSI Senior Leadership team and directly reports to the CFO.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:
Bachelor’s Degree and minimum of 5 years’ accounting and general ledger experience. Equivalent combination of education and experience will be considered.

Language Skills:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations. Ability to write reports, letters, memos, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Certificates, Registrations, Licenses:

Valid PA Driver’s License, Proof of Valid Auto Insurance, Act 34 (Criminal Record), and Act 33 (Child Abuse) and FBI Clearance. There will be monthly screenings of PA Medicheck List, LEIE (List of Excluded Individuals/Entities) and SAM (System for Award Management).

 

As a requirement of employment, certain personal information (Birth Date, Driver’s License, Diplomas, Transcripts, etc.) can be shared in confidential communication as related to regulations, licensure, and/or insurance carrier contracts.

 

As with all WCSI positions, this position will adhere to all random drug screening requirements, as set forth by WCSI Policy.

 

ENVIRONMENT, PHYSICAL and MENTAL CONDITIONS

 

Physical/Mental Demands: 

While performing the duties of this job, the employee is regularly required to operate a motor vehicle, sit stand, walk, bend and lift objects of up to ten pounds. This position regularly uses a computer, phone, fax, copier, and other essential office equipment to conduct daily work assignments. Responsibilities may require overnight travel.

Substantial problem solving in response to urgent/emergency situations, which may require immediate action. Ability to apply principles of leadership and management in daily practice.

 

Work Environment:

While performing the duties of this job, the employee regularly works in an office environment, requiring travel to satellite offices as needed. The employee may be required to work outside the office environment in relation to the needs of the providers, consumers and/or regulating agencies. Exposure to outside weather conditions will exist. The noise level in the work environment is usually moderate.

Position Funding: 

This position’s funding is determined by WCSI’s allocation process. Incumbent in this position may be required to complete a WCSI Time Study, frequency determined by Fiscal Management, for purposes of this allocation process.

 

REASONABLE ACCOMMODATION

It is WCSI’s business philosophy and practice to provide reasonable accommodation, according to applicable state and federal laws, to all qualified individuals with disabilities.

 

\nCompany Description

Westmoreland Casemanagement and Supports, Inc. (WCSI) is a non-profit organization leading the way in helping to integrate people with behavioral health or intellectual disabilities into our community. Our dedicated, understanding, and caring caseworkers help guide each person to the services appropriate for them, promoting their optimal level of wellness and recovery.

We are here to help you and the people you love live a full and renewed life.

Our clients can be impacted daily by intellectual and developmental disabilities or behavioral health challenges; Our goal is to make sure they are receiving the appropriate services needed to help them live a fulfilling and functional life.

We accomplish this through the ongoing support of providers and our staff’s passionate dedication to making sure each client is able to live to their fullest potential.

Company Description

Westmoreland Casemanagement and Supports, Inc. (WCSI) is a non-profit organization leading the way in helping to integrate people with behavioral health or intellectual disabilities into our community. Our dedicated, understanding, and caring caseworkers help guide each person to the services appropriate for them, promoting their optimal level of wellness and recovery.\n\nWe are here to help you and the people you love live a full and renewed life.\n\nOur clients can be impacted daily by intellectual and developmental disabilities or behavioral health challenges; Our goal is to make sure they are receiving the appropriate services needed to help them live a fulfilling and functional life.\n\nWe accomplish this through the ongoing support of providers and our staff’s passionate dedication to making sure each client is able to live to their fullest potential.\n