Operations Administrative Assistant

Executive Operations Associate/CoordinatorBreakthrough Properties is a life science real estate investment company that leverages cross-sector collaboration to deliver environments that foster innovation and scientific breakthroughs. As a joint-venture between Tishman Speyer and Bellco Capital, Breakthrough is developing and delivering environments where companies can create life-changing therapies for patients. Breakthrough is led by an experienced management team with a proven track record investing, developing and operating best-in-class life science real estate. At Breakthrough, we seek to be a home for scientific discovery and innovation because we understand what scientists do, how they do it and why they do it.We are looking for an Executive Operations Associate or Coordinator to join our team to manage the day-to-day operations of our Los Angeles regional office. Reporting to the Executive Operations Manager, the Executive Operations Associate/Coordinator is critical to the success of our corporate business operations.The hired candidate is expected to provide extensive support to two Los Angeles based executives and general administrative support onsite and across departments in an ever-changing environment. Standard Executive Operations responsibilities include heavy scheduling, calendar/email correspondence, travel coordination, expense management, executive time-sheet management, among other ad-hoc support items. Office administrative functions include managing office aesthetics, maintaining office and pantry supply purchases, inventory management, meal ordering, office relocation coordination.The ideal candidate is a self-starter with a positive demeanor, is knowledgeable about and/or interested in the life science and real estate development industries, is willing to learn, and is prepared to take on various responsibilities.To be successful in this role, you must be detail-oriented, great at multitasking and prioritizing, have strong interpersonal skills, and enjoy working with people in a fast-paced environment.Responsibilities include but are not limited to the following:Approach general office organization and executive support with a positive attitude and a strong sense of urgencyManage calendars and coordinate all executive scheduling while prioritizing confidentialityCoordinate executive travel arrangements including itinerary creationManage executive administrative needs such as expense reimbursements and time trackingProduce meeting agendas, reports and presentationsAssist with onboarding and offboarding employeesManage administrative office needs (shipping/receiving and mail distribution, screening of incoming calls and visitors, maintenance of office aesthetics, tidying conference rooms, liaise with landlord and property management)Curate, purchase and maintain stock of office supplies, equipment, and pantry itemsCoordinate phone calls, video conference meetings, and in person meetingsGreet all guests, making positive first impressions for all new and potential clients, vendors, and staffContribute to the maintenance of the operations budget, including credit card reconciliations and processing executive expense reportsCollaborate cross-functionally and serve as point of contact amongst colleagues across all teams and at various experience levelsContribute to the company's cultural development through event planning and team buildingServe as a liaison between various vendors for regional operationsBe prepared to take on ad-hoc projects as neededQualifications:Bachelor's Degree3+ years of experience working as an assistant, coordinator, or similar administrative support roleExcellent organizational skills with a keen eye for details and prioritizes punctualityExcellent time management skills among competing tasks and deadlines in a rapidly changing environmentKind and positive attitude with an ability to manage executive expectationsSelf-starter who enjoys learning, asking questions, and working in a collaborative environmentProven ability to follow-through on communication and manage upExceptional judgement, integrity, and social etiquetteSuperb problem solving, written, and oral communication skillsExperience with standard office equipment, including computers, printers, phones, etc.Proficient in Microsoft Office SuiteCompensation Ranges: Executive Operations Coordinator - Starting at $75,000 Executive Operations Associate - Starting at $100,000This role is also eligible for a discretionary annual bonus, as well as access to our comprehensive medical, dental, and vision insurance, life and disability insurance, 401(k) plan (with matching contributions), wellness benefits and all other benefits afforded to full-time Breakthrough employees.