Administrative Specialist

Administrative Specialist

The Administrative Specialist provides professional administrative support to leaders and departments, ensuring the efficient day-to-day operation of business activities. This role requires strong organizational, communication, and problem-solving skills, along with the ability to manage multiple priorities independently. The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced environment while supporting cross-functional teams.

Key Responsibilities

• Provide comprehensive administrative support to leaders and department teams.
• Coordinate calendars, schedule meetings, manage conflicting priorities, and arrange conference rooms, catering, and visitor access.
• Coordinate domestic and international business travel, including flights, hotels, transportation, itineraries, and restaurant reservations.
• Prepare and process expense reports, monitor departmental expenses, and assist with budget tracking and reporting.
• Maintain departmental documents, records, SharePoint sites, and Microsoft Teams resources in accordance with company policies.
• Support meetings by preparing materials, taking meeting notes, and ensuring timely follow-up on action items.
• Serve as a point of contact for internal teams, external vendors, and service providers.
• Provide administrative support for departmental projects, identifying opportunities to improve processes and team efficiency.
• Troubleshoot administrative and technology-related issues and provide guidance on standard office systems and equipment.
• Maintain confidentiality while managing sensitive information and company records.
• Assist Quality Specialists with administrative and coordination activities.
• Promote effective communication, collaboration, and a positive team environment while supporting departmental objectives.

Qualifications

• High school diploma or GED required.
• 35 years of administrative support experience in a professional office environment.
• Strong organizational, planning, and time management skills.
• Demonstrated ability to prioritize competing demands and manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience coordinating travel arrangements, meetings, expense reporting, and document management.
• Ability to learn new systems and business processes quickly.
• Self-motivated, dependable, and capable of working independently with minimal supervision.
• Strong interpersonal skills with a collaborative, customer-focused approach.

G-Tech is a woman-owned company that values your ideas, encourages your growth, and always has your back. When you work at OpTech, not only do you get health and dental benefits, but you also have training opportunities, flexible/remote work options, growth opportunities, 401K and competitive pay.

By submitting your application, you acknowledge that recruiting technologies, including AI-assisted tools, may be used to support candidate evaluation, sourcing, matching, and communications.

G-Tech is an Equal Opportunity Employer (EOE), all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.