Building Secretary

Building Secretary

Performance Responsibilities:

• Performs all data entry and data processing as directed.
• Tracks and balances all student activity accounts.
• Monitors purchase order approval, orders items, and gains approval for payment upon receipt of items, all according to district procedures.
• Deposits all money collected daily.
• Maintains demographic data in Power School, creates reports, mail merges data, and coordinates mailings.
• Utilizes shortcuts and efficiency options (i.e. mail merging, importing, and exporting).
• Utilizes e-mail for correspondence and utilizes the internet as needed.
• Routinely updates the building website.
• Serves as receptionist by answering telephone, taking messages, writing passes, admits, etc.
• Maintains building files and records.
• Makes parental contacts and other phone calls/correspondence as directed.
• Assists with Health Services Supervisor's duties.
• Assists in arranging and phoning for substitute teachers.
• Assumes responsibility for submission to the Administration Office all records of teacher absences, payments for staff substitutes, regular teacher substitutes, etc. on the proper forms.
• Responsible for sorting and distributing incoming mail and mailing of all school items placed in outgoing mail.
• Assists with student registration and the prior preparation of forms, teacher packets, etc.
• Responsible for teacher's attendance registers, and reports monthly attendance and enrollment, quarterly reports of pupils no longer enrolled in District, and monthly absentee records.
• Keeps student cumulative records in alphabetical order according to each class.
• Assumes responsibility for collecting all fees (material, book and snack drink) throughout the school year, recording fee transactions in Power School and deposits fees into the proper account.
• Sends quarterly letters to parents regarding outstanding fees and excessive absences/tardies.
• Assists with the supervision of students while they are in the office area.
• Demonstrates cooperation, courtesy and willingness to improve conditions and situations involving staff, parents and students.
• Attends work regularly, dresses appropriately, is conscious of responsibilities, maintains confidentiality, and conducts tasks with integrity.
• Fosters good public relations.
• Performs other duties as may be assigned from time to time by the building Principal.

For more information, please contact Principal Nate Campbell at View email address on click.appcast.io.