Office Manager: Administrative Support for Law Office (6451)

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Job Information The duties that the incumbent of the vacancy will be expected to perform: Criminal Justice Division Medicaid Fraud Control Unit – Pearl River Office Manager Reference No. MFCU_PR_OM_6451 Application Deadline is July 10, 2026 Salary is $62,223 + $4,000 in location pay To be considered for this opportunity, submit a complete application online at ag.ny.gov/job-postings/other The Office of the New York State Attorney General’s (OAG) Medicaid Fraud Control Unit (MFCU) is seeking an Office Manager for its Pearl River office in Rockland County. The mission of MFCU is to investigate, prosecute, and bring affirmative civil cases against individuals and corporate entities responsible for improper or fraudulent Medicaid billing schemes, as well as to investigate and prosecute allegations of abuse and neglect of residents in nursing homes and other residential healthcare facilities. The importance of this work is highlighted in OAG’s report investigating allegations of COVID-19-related neglect of nursing home residents across New York state. Duties Working cooperatively and collaboratively to support attorneys, auditors, detectives, and other personnel with administrative tasks and projects that will often require independent performance of clerical duties. Overseeing the daily administrative functioning of the regional office, including directing incoming calls and visitors; scheduling and coordinating logistics for internal and external meetings, such as preparing materials, organizing participant schedules, and arranging travel, space, and technology needs; overseeing multiple calendars; and managing, prioritizing, and responding to phone messages and emails. Completing timely and accurate data entry into various databases and compiling data for the weekly trial calendar and other ongoing data-entry projects. The timely and accurate coordination of staff travel and processing of subsequent travel expense reports. Maintaining files/records (both paper and electronic), ordering office supplies, and printing, scanning, photocopying, and shipping documents, as well as archiving files as appropriate. Regularly handling confidential material and information and exercising discretion in doing so, including sorting and delivering daily mail. Troubleshooting problems with all office equipment and the physical office, and handling service calls to internal staff, vendors, and building management. Submitting accounts payable and reviewing all invoices for accuracy. Supervising and training support staff, as necessary. Interacting with other regional office staff, other units within OAG, and outside entities. Performing other duties as assigned. Qualifications Relevant work experience as either an office manager or administrative assistant demonstrating the ability to handle a wide range of administrative and clerical duties/responsibilities. Comfort and proficiency using technology to complete work assignments; this includes using the Microsoft Suite of programs such as Outlook, Word, Excel, and Teams, and learning how to use new computer applications and databases, as required. Strong organization, analytical, and verbal and written communication skills. Proactive and customer-focused with the ability to work equally well independently and as a member of a team. Sound judgement, including self-troubleshooting and self-managing multiple deadlines and competing priorities. Availability for in-office work and occasional travel within New York State to attend trainings is required. Additional Comments The annual salary for this position is $62,223 plus $4,000 in location pay. As an employee of OAG, you will join a team of dedicated individuals who work to serve the people of our state through a wide variety of occupations. We offer a comprehensive New York state benefits package, including paid leave, health, dental, vision, and retirement benefits, and family-friendly policies. Additionally, OAG offers a robust Workplace Flexibilities Program with multiple options for employees, including telecommuting (up to two days per week) and alternative work schedules. Candidates from diverse backgrounds are encouraged to apply. The OAG is an equal opportunity employer and is committed to workplace diversity. Some positions may require additional credentials or a background check to verify your identity. Application Information Applications must be submitted online via this link: Applicants must be prepared to submit a complete application consisting of the following: Cover Letter: You may address your letter to the Legal Recruitment Unit. Indicate why you are interested in this position and what makes you a strong candidate. You may wish to include information about what life experiences you will bring to the position that will enhance OAG’s ability to better serve the diverse population of this state. Resume Writing Sample: Your sample should demonstrate your ability to analyze and organize information into an effective document that is well-organized and error-free. If needed, please include a cover page to provide the reviewer with any relevant context or background information. Reference List: Submit a list of three (3) references; supervisory references are preferred. For each reference, indicate the nature and duration of your relationship. Include contact information and email addresses for each reference. Please note that your references will not be contacted until after you interview for the position. The OAG provides reasonable accommodations to applicants with disabilities. If you have questions regarding a position with OAG, the application process, or need assistance with submitting your application, please contact Legal Recruitment via email at View email address on click.appcast.io or phone at View phone number on click.appcast.io. For more information about OAG, please visit our website: ag.ny.gov #J-18808-Ljbffr State of New York