Accounts Payable Specialist

Accounts Payable SpecialistFull-Time, FLSA ExemptFrontier Railroad Services, LLC is seeking a detail-oriented and dependable Accounts Payable Specialist to join our accounting team. This position is responsible for processing vendor invoices, maintaining accurate records, resolving discrepancies, and supporting the day-to-day accounts payable needs of a fast-paced railroad construction company.Construction industry experience is preferred.Key ResponsibilitiesReview and enter vendor invoices accurately and promptlyMatch invoices with purchase orders, receipts, and other supporting documentationPrepare and process weekly check runs and electronic paymentsReconcile vendor statements and investigate invoice or payment discrepanciesCommunicate with vendors and internal departments to resolve account issuesMaintain current W-9 forms and other required vendor documentationSet up and maintain vendor recordsReview and process employee expense reports and company credit card transactionsMaintain organized electronic accounts payable recordsRespond to vendor inquiries regarding invoices and payment statusAssist with month-end closing, account reconciliations, accruals, and audit requestsAssist with annual 1099 preparation and reportingIdentify duplicate invoices, billing errors, and other discrepanciesProvide administrative support to the accounting department as neededPerform other related duties as assignedQualificationsHigh school diploma or equivalent required; associate degree in accounting, business, or a related field preferredAt least two years of accounts payable, bookkeeping, or general accounting experience preferredConstruction, contracting, railroad, or similar industry experience is a plusExperience with purchase orders and high-volume invoice processing preferredProficiency with Microsoft Excel, Outlook, and accounting or ERP softwareStrong attention to detail and a high level of accuracyAbility to organize assignments, manage competing priorities, and meet deadlinesStrong problem-solving and communication skillsAbility to handle confidential financial information appropriatelyWhat We're Looking ForThe ideal candidate is organized, reliable, and comfortable communicating with vendors and employees to obtain missing information and resolve discrepancies. This individual must be able to maintain accuracy while managing a steady volume of invoices and payment-related responsibilities.Compensation:Competitive salary based on experienceFSA401K with company-matchGroup Life Insurance (100% company-paid)Paid holidaysFlexible schedulingSupplemental voluntary accident, critical illness, hospital and life insurance plans availableShort-Term & Long-Term Disability (100% company-paid)Flexible PTO PolicyMedical/Dental/Vision Benefits with a significant portion company-paidYou must have a personal email address to apply for this position. Communication will be done via email.Unfortunately, due to the number of applications we receive, we will only contact those individuals we believe would be the best match for the requirements of the position.EEO Statement: Frontier Railroad Services provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Frontier Railroad Services complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.