Business Manager

The Random Farms Kids’ Theater is seeking a part-time Business Manager to join its small yet very productive staff. Primary areas of responsibility are bookkeeping and HR.

ABOUT THE COMPANY

Random Farms is a not-for-profit organization that offers musical theater programming to young people from kindergarten through college. The company was founded in 1995 and currently serves approximately 850 young people each year with an annual operating budget of $1.7 million. The Random Farms studio and its programs operate primarily in Westchester County, NY. We are seeking an experienced bookkeeper with a positive attitude to join our friendly community of theater-loving staff and families.

Random Farms values a diverse workplace and strongly encourages women, BIPOC, LGBT individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws.

RESPONSIBILITIES

Bookkeeping (approx. 75% of duties)

• Accounts Payable (Pay both operational bills and independent contractor invoices)
• Accounts Receivable (create invoices, collect balances due)
• Monthly Reconciliation: Reconcile QuickBooks with various external accounts (checking and credit cards) and with internal databases (fundraising, program registrations, ticket sales, etc.)
• Process annual 1099s
• Internal Budgets: Work with Executive Team to create, manage, and actualize annual operating budget
• Financial Reports: Regularly provide financial reports to executive staff and board (cash flow projections, P&L statements, budget actualizations, etc.)
• Annual Audit: Work with external accountants to complete annual financial audit
• Create and facilitate ACH payments for group sales and donations as needed

Human Resources (approx. 20% of duties)

• Process on-boarding procedures for new employees and independent contractors (filing paperwork, running background checks, issuing credit card, etc.)
• Benefit Management: Oversee all staff benefits (health, 401K), manage payroll deductions
• Calculate and submit DBL and PFL premiums
• Process bimonthly payroll
• Manage and pay 401K benefits

Office Management (approx. 5% of duties)

• Update various office services (eg: Staples account, company email accounts, etc.)
• Send out contracts as needed

QUALIFICATIONS

• 3+ years professional bookkeeping experience, preferably in a non-profit organization.
• Extensive knowledge of QuickBooks Online required.
• Payroll administration experience as well as benefit management experience required.
• Proficiency with Microsoft Excel required.
• Experience with Google for Business (Google Drive, Calendar, Email) preferred.
• Ability to collaborate with multiple staff when needed, while working independently for a majority of the time.

SOFTWARE / SYSTEMS INTEGRAL TO THIS POSITION

• QuickBooks (online edition)
• MS Excel
• Ability to learn other software and systems as necessary to the position (Patron / Salesforce, Formstack, Asana, Google Apps, Docusign).

WORK LOCATION / SCHEDULE

Start date: September 1, 2026

Hours: 15-20 per week

Pay: $40,000 annually

This is a part-time remote-work position. The Business Manager may create their own schedule and they may work remotely. Tasks with specific time requirements:

• Quarterly and yearly budget creation and actualization calls
• Weekly calls with COO and monthly staff calls