BD & Bid Coordinator

Business Development & Bid Coordinator

Location: Lee's Summit, MO 64081

Employment Type: Full‑time

Salary Range: $85,000 – $120,000 per year (USD)

Company Overview

Our client is a premier provider of sports facilities, services, and experiences in the Midwest. They operate a network of meticulously maintained courses, offer hospitality and event services, and are committed to enhancing the game for players of all skill levels. The organization values innovation, community engagement, and a passion for the sport.

Job Summary

The Business Development & Bid Coordinator acts as the hub for all proposal activities, supporting the growth strategy by managing bid processes, conducting market research, and collaborating with cross‑functional teams to produce compelling, compliant proposals that win new business.

Day‑to‑Day Duties

• Identify and qualify new business opportunities and RFPs aligned with strategic goals.
• Develop and maintain a bid calendar, tracking deadlines and coordinating internal review cycles.
• Gather input from sales, operations, finance, legal, and technical teams to compile complete bid packages.
• Write, edit, and format bid content—including executive summaries, technical narratives, pricing sheets, and supporting documentation.
• Perform competitive analysis and market research to inform bid positioning and pricing strategies.
• Manage bid library, templates, and best‑practice resources for future use.
• Provide regular status updates and risk assessments to senior leadership.
• Ensure all proposals comply with contractual, regulatory, and internal policy requirements.
• Participate in post‑submission debriefs to capture lessons learned and improve subsequent bids.
• Assist senior business development staff with client outreach, relationship building, and prospect qualification.

Must‑Haves (Essential Qualifications)

• Bachelor’s degree in Business Administration, Marketing, Communications, or a related discipline (or equivalent experience).
• 3–6 years of experience in business development, bid coordination, or proposal management.
• Exceptional written and verbal communication skills with a keen eye for detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with bid‑management or CRM software.
• Strong organizational and project‑management abilities; capable of handling multiple concurrent bids.
• Analytical mindset for interpreting pricing data, market trends, and competitive information.
• Collaborative team player who can also work independently and drive initiatives forward.

Nice‑to‑Haves (Desired Experience & Skills)

• Experience in the sports, recreation, or hospitality sectors.
• Track record of coordinating complex bids that resulted in successful contract awards.
• Exposure to contract negotiation, pricing analysis, and compliance review.
• Familiarity with bid‑management platforms (e.g., RFPIO, Loopio) or advanced CRM tools.
• Ability to create visually engaging presentations and graphics.
• Professional certifications in project management or procurement (e.g., PMP, CPM).

Benefits Overview

• Competitive annual salary ranging from $85,000 to $120,000, based on experience.
• Comprehensive health, dental, and vision insurance plans.
• 401(k) retirement plan with company matching contributions.
• Generous paid time off and paid holidays.
• Professional development assistance and training opportunities.
• Employee discounts on golf course access and related recreational services.
• Collaborative, growth‑focused workplace culture.