People Administrator

Company Overview Who is Costa Farms? We’re one of the world’s largest horticultural growers — without an ego to match our acreage. Headquarters in Miami, Florida, founded in 1961. Started on 30 acres; grew to over 5,000 acres worldwide. Farms in North and South Carolina, Central and South Florida, the Dominican Republic, and an office in China. Employs nearly 6,000 people: engineers, marketers, accountants/analysts, human resources professionals, growers, and plant scientists. Description The People Administrator coordinates and supports various HR initiatives, ensuring smooth operations and fostering a positive work environment. Provides administrative support in employee onboarding, HRIS data entry, compliance tracking, reporting, and internal communication. Detail-oriented, organized, and passionate about creating a positive employee experience. Responsibilities Assist the People Business Partner in implementing HR programs, policies, and initiatives aligned with business needs. Manage employee data in HRIS and maintain accurate records. Conduct onboarding and orientation sessions. Prepare documentation for employee relations and performance discussions. Digitize and file HR documents, track attendance, and process new hires. Respond to employee inquiries and process verifications. Distribute payroll checks and resolve payroll discrepancies. Monitor work hours, manage shift data, and process pay adjustments. Handle employee status changes and coordinate internal transfers. Assist with W-2s, 401(k), I-9 compliance, and unemployment claims. Generate workforce reports and audit compliance materials. Manage employee status changes, including terminations, transfers, seniority updates, and IT notifications. Generate reports and summaries for workforce metrics such as attendance, turnover, headcount, and engagement. Handle I-9 exceptions such as name changes and extensions while ensuring compliance. Assist with processing and responding to unemployment claims as needed. Follow up on terminations and ensure records are updated accurately. Contribute to the execution of corporate onboarding processes. Assist in organizing employee events, appreciation days, and surveys. Support internal communication efforts, such as newsletters, announcements, and presentations. Additional Responsibilities Availability for flexible schedule changes based on business needs, including seasonal demand and additional hours outside the regular schedule (weekends, nights, holidays). Collaborate with cross-functional teams to gather information or help as required. Perform additional duties as required. Qualifications High school diploma or equivalent. Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred. 1–2 years of experience in an HR support or administrative role. Bilingual in English and Spanish preferred. Strong attention to detail, organizational skills, time management, and ability to handle confidential information with discretion. Valid driver’s license required due to occasional travel. Strong computer skills, including proficiency in Microsoft Office and HRIS platforms. Excellent attention to detail, communication, and time management skills. Excellent written and verbal communication skills. Strong problem-solving skills and ability to prioritize tasks effectively. Ability to operate independently and as part of a team. Flexibility to adapt to changing priorities and work schedules as needed. Physical Demands Sedentary work: occasional lifting up to 10 pounds; primarily sitting with occasional standing, walking, or lifting. Work Environment The role involves utilizing standard office equipment such as computers, monitors, keyboards, mice, and telephones. Mixed indoor and outdoor environment: primarily outdoors but may require occasional indoor work between locations. Ability to work outdoors in fluctuating weather conditions including sunlight, rain, wind, and temperature changes. Skills Excellent communication and interpersonal skills. Effective time management to complete tasks within deadlines. Ability to work independently and collaboratively within a team. Strong coordination skills and adherence to safety procedures. Ability to troubleshoot and resolve issues efficiently. Competencies Collaborative Detail-focused Proactive and responsive Trustworthy Strong communication skills All applicants must be work‑authorized. Costa Farms will not sponsor any visa for this position. Benefits 401(k) Plan Company 401(k) Matching Contributions Health Savings Account, Flexible Spending Account, and Dependent Care Telemedicine and mental health services Health insurance Dental insurance Vision insurance Pet insuranceSupplemental insurance (Aflac) Growth opportunities Challenging and exciting work environment Costa Farms scholarship Employee discounts on plants Costa Farms Headquarters Also Has On‑site gym with showers Subsidized on‑site cafeteria, quiet room, and indoor games Love Where You Work activities throughout the year #J-18808-Ljbffr Costa Farms