Accounting Assistant

Job Description

Job Description

Job Summary

Our Mission: The University of Austin prepares thoughtful and ethical innovators, builders, leaders, public servants and citizens through open inquiry and civil discourse.

We are seeking a detail-oriented, enthusiastic, and dependable individual to join our Finance team as an

Accounting Assistant. This role offers the opportunity to learn, grow, and contribute within a fast-paced and dynamic organization. The ideal candidate is highly organized, proactive, and committed to providing excellent internal and external customer service.

Responsibilities

• Accounts Payable Functions

  • Responsible for full cycle accounts payable (AP) functions, including:

  • Reviewing invoices in Ramp to ensure accurate coding, approvals, and supporting documentation

  • Monitoring and maintaining the AP mailbox for incoming invoices and reimbursement requests

  • Contacting vendors to obtain necessary documents needed to process invoices and payments, such as W9s, banking/payment details, and other supporting documents

  • Work closely with internal departments and external vendors to resolve payment issues or discrepancies

  • Review AP aging monthly, including following up to close any open AP.

  • Updating, when necessary, vendor, merchant and/or vendor account information.

  • Maintaining organized AP documentation and support records / files.

  • Assist in training new employees in accounts payable processes and procedures.

  • Ensure compliance with company policies, procedures, and regulatory requirements.

  • Assisting with annual 1099 preparation and processing

  • Maintaining and updating AP process documentation and manuals

• Credit Card & Expense Management

  • Responsible for employee credit card expense reconciliation via Ramp.com

  • Review transactions for accurate coding and approvals

  • Follow up with staff on outstanding tasks to complete transactions

  • Reconcile transfer of data to accounting system

  • Assisting with employee expense report processing and policy compliance

• Additional Accounting Support

  • Support the Controller with organizational data analysis and reporting projects

  • Prepare Bank deposits and logs to support the Finance and Development Teams

  • Assist with monthly close, including preparing journal entries, reconciliations, and maintaining supporting schedules.

  • Participate in annual financial audits

  • Assist with processing student financial aid application documentation and related administrative tasks 

Qualifications

• Bachelor’s degree in accounting, finance, or a related field is preferred but not essential

• Proficiency with Microsoft excel and Microsoft Office applications

• Knowledge of accounts payable, accounts receivable, and general ledger accounting

• Strong attention to detail and accuracy

• Excellent organizational, communication, and interpersonal skills

• Ability to work independently and as part of a team

• Ability to handle sensitive and confidential information with professionalism

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.