Executive Secretary

Title: Executive Secretary State Role Title: Gen Admin Supv I/Coord I Hiring Range: Up to $60,000 Pay Band: 4 Agency: Dept Behavioral Health/Develop Location: Catawba Hospital Agency Website: Recruitment Type: General Public - G Job Duties This position provides high-level administrative and operational support to the Chief Medical Officer and Chief Clinical Officer in a hospital setting, overseeing office management, scheduling, correspondence, meeting coordination, policy management, credentialing, and medical education activities. Responsibilities include managing executive calendars, maintaining confidential records and reports, coordinating physician coverage and onboarding, serving as department timekeeper, preparing meeting minutes and dashboard reports, and supporting special projects and quality initiatives. The role also manages PowerDMS policy reviews and compliance, coordinates student and resident medical education rotations, assists with physician credentialing and Joint Commission standards, and acts as a liaison across departments to ensure efficient communication, organization, and timely completion of administrative and clinical operations. Minimum Qualifications Executive secretarial experience including typing, transcription, filing, Microsoft 360, Teams, SharePoint, and use of automated office equipment. Additional Considerations Education or experience in business or healthcare administration is highly desired. HIPPA Access: Level Two Define: Complete Access to PHI only for the patients served/assigned. Utilization of information will be in accordance with HIPAA regulations regarding use limitation, disclosure and requests of PHI. Background Investigation: All applicants are subject to an extensive background investigation and a pre-employment drug screening. This investigation may include fingerprint checks (State Police, FBI), local agency checks, Department of Social Services/Child Protective Services checks, employment verification, and verification of education relevant to the position. Under Virginia Code 37.2-314 and 37.2-408.1, the Department of Behavioral Health & Developmental Services (DBHDS) cannot employ or utilize as volunteers, individuals convicted of specific ("barrier") crimes or those with pending "barrier" charges. Reasonable Accommodations: Reasonable accommodations are available to individuals with disabilities during the application and/or interview process in accordance with the Americans with Disabilities Act. If you require assistance or accommodation, please notify Human Resources at during business hours (8:00 a.m. to 4:30 p.m.). Equal Opportunity: The Commonwealth of Virginia is committed to conducting all aspects of human resource management without regard to race (or traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, disability, genetic information, and pregnancy, childbirth, or related medical conditions.* There shall be no retaliation against anyone making allegations of violations of this policy. Veteran Preference: DBHDS is a Virginia Values Veterans (V3) certified employer and provides hiring preference to qualified veterans and service members. We highly encourage veterans, active members of the Virginia National Guard, and U.S. Military Reserve members to apply and respond accordingly on the state application. Benefits: DBHDS offers a comprehensive benefits package, including your choice of health plans, paid life insurance, retirement plans, 14 paid holidays in 2026, annual leave, family personal leave, sick leave, employee discount programs, and more! Contact Information Name: Austin Grasty Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr Department of Behavioral Health and Developmental Services