Administrative Assistant IV
BizTek People, Inc. | APA International Placement Consultants
Job Description
BizTek People is in search for an experienced Administrative Assistant for our client in NYC! Summary This role's primary responsibility is providing high-level administrative support to the Chief Operating Officer and members of his team. The ideal candidate is polished, highly organized, and experienced in supporting senior leadership within a fast-paced environment. Responsibilities
Keywords: #ExecutiveAssistant, #ChiefOperatingOfficer, #CalendarManagement, #OutlookExpert, #FinancialServices, #AdministrativeSupport, #SeniorLeadershipSupport, #CorporateBanking, #OfficeAdministration, #ProfessionalAssistant
BizTek People is in search for an experienced Administrative Assistant for our client in NYC! Summary This role's primary responsibility is providing high-level administrative support to the Chief Operating Officer and members of his team. The ideal candidate is polished, highly organized, and experienced in supporting senior leadership within a fast-paced environment. Responsibilities
- Manage complex calendars via Outlook, including confirming internal and external meetings
- Schedule meetings and coordinate logistics such as varying availability, guest registration, conference rooms, and video connectivity
- Act as a gatekeeper by answering phone lines, screening calls, and delivering detailed messages
- Assist with communications among management, the banking division, and other stakeholders
- Coordinate domestic and international travel, including flights, hotels, and ground transportation
- Process, submit, and maintain business expenses in adherence to company policies; follow up on receipts and reimbursement status
- Participate in business unit projects as assigned by management
- Partner with the administrative team and provide backup support as needed
- Oversee general office needs, including ordering supplies and mail distribution
- Serve as a liaison between IT and the business unit for onboarding new hires and troubleshooting
- Reports to: Administrative Manager
- Minimum of 5 years of administrative experience; banking or financial services experience
- Expert-level Outlook calendar management
- Polished and professional demeanor with experience interacting with senior-level management
- Familiarity with Concur and prior experience managing travel and expenses
- Proficiency in Microsoft Word, Excel, and Outlook
- Exceptional interpersonal, written, and verbal communication skills
- Positive, consistent professional attitude; able to work well under pressure
- Strong ability to multitask, prioritize, and respond quickly in a dynamic environment
- Highly detail-oriented and extremely organized
- College degree
Keywords: #ExecutiveAssistant, #ChiefOperatingOfficer, #CalendarManagement, #OutlookExpert, #FinancialServices, #AdministrativeSupport, #SeniorLeadershipSupport, #CorporateBanking, #OfficeAdministration, #ProfessionalAssistant
Vacancy posted 4 days ago
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