Administrative Assistant

Future Opening: Administrative Assistant Full Time • Knoxville Role Description As the Brokerage Coordinator , you will be an integral part of our team, supporting advisors and ensuring smooth operations within our commercial real estate brokerage. This role involves managing transactions, assisting with marketing efforts, handling administrative duties, and maintaining compliance records. If you thrive in a fast‑paced environment and have a passion for organization and supporting others, this could be the perfect role for you. Required Qualifications Excellent organizational and detail‑oriented capabilities. Proficiency in Microsoft Excel. Effective written and verbal communication skills. Proactive, self‑motivated, and task‑oriented. Ability to learn and adapt to new software and procedures. Preferred Qualifications Interest in learning about the commercial real estate industry. Eagerness for professional growth. Personality Traits Genuinely enjoy helping others (Helper – Enneagram 2). Fun, energetic, and flexible. Calm and efficient under pressure. Humble and approachable. Key Responsibilities Facilitate commercial real estate transactions, manage documentation, communicate with clients and partners, and ensure timely commission payments to advisors. Support marketing efforts, including creating property materials, managing online listings, and assisting with advertising campaigns and social media content. Schedule meetings, maintain calendars, and organize projects for the Managing Director. Maintain accurate records in management systems (e.g., Build Out, Google Drive) and track performance data. Serve as the point of contact for internal and external communications, including client and advisor interactions. Ensure compliance with Tennessee Real Estate Commission laws and maintain accurate files and records. Competitive starting salary of $45,000. Full health benefits (medical, dental, and vision). 401(k) eligibility after one year of service. 15 days of Paid Time Off (PTO). 9 holidays. Compensation $45,000.00 - $55,000.00 per year EEO Statement We are an Equal Opportunity Employer and consider all applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, protected veteran status, or any other protected classification under applicable law. #J-18808-Ljbffr