Administrative Assistant

Boston Government Services (BGS) is seeking an Administrative Assistant to support our clients at the Y12 National Security Complex in Oak Ridge, Tennessee. BGS is an engineering, technology, and security firm helping to advance missions of national importance for government programs, national laboratories, national security facilities, nuclear operations, and complex projects. We support clients at every stage, from strategic planning and program management to the execution of engineering and technical activities. Where You’ll Work The Y12 National Security Complex located in Oak Ridge, TN, plays a vital role in the U.S. Department of Energy’s Nuclear Security Enterprise. Y-12 provides manufacturing, technical, and scientific expertise to produce components, subassemblies, and quality evaluations to sustain a U.S. nuclear deterrent; reduce the threat from weapons of mass destruction; supply nuclear material to the Naval Reactors Program; and provide solutions to other emerging national security challenges. Y-12 has developed state-of-the-art capabilities in three core areas: nuclear technology and materials, security and consequence management, and manufacturing and technical services. Y-12 lends its specialized expertise to other federal agencies, such as the U.S. Departments of Defense and Homeland Security, state and local governments, and private‑sector companies. Projects at Y-12 include providing protective equipment to soldiers in combat, training National Guard units for radiological emergencies, and creating machining platforms that improve production and efficiency. Responsibilities Responsible for one or more of the following: scanning, filing, verifying records, generating invoice payments and vouchers, posting ledger and basic journal entries, and balancing accounts payable. Input data entries, create and produce reports, manage specialized research projects, and respond to questions. Use an automated system. Verify accuracy of invoices and other accounting documents or records, including detailing financial business transactions (e.g., invoice approvals, disbursements, expense vouchers, and wire payments). Provide customer support to internal clients, suppliers, and customers. Enter data into computer system using defined computer programs; compile data and prepare a variety of reports. Investigate questionable data and recommend actions to resolve discrepancies. Process reimbursements for travel and relocation expenses, including verifying the accuracy of expense reports and adherence to policies. Other duties as assigned. Requirements High School Diploma and 4-6 years of experience. Must be a U.S. citizen. Successful drug screening. Must be eligible to obtain and maintain a security or clearance badge. Requires a U.S. Department of Energy (DOE) Q security clearance; however, all qualified candidates will be considered regardless of their current clearance status. Preferred Qualifications Knowledge and application of the FTR (Federal Travel Regulations) and eCFR (Code of Federal Regulations) is preferred. Location/Work Arrangement This position is a fully onsite position at the Y12 National Security Complex in Oak Ridge, Tennessee. Benefits BGS offers a competitive total compensation package to eligible employees. Benefits include Health, Dental, Vision, Life Insurance, Paid Vacation, 401(k), Long and Short-Term Disability. Equal Employment Opportunity BGS is an Equal Opportunity/Affirmative Action employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. #J-18808-Ljbffr