Executive Assistant - Human Resources

Landstar Job OpportunityLandstar stands for safe, secure and reliable transportation services delivered by our unique network of small business owners. Independent agents and capacity providers operating under the Landstar umbrella enjoy the strength and support of one of the industry's most stable and successful companies. Our network of independent entrepreneurs provide customers with personalized service at the local level with the global reach and resources of a multi-billion dollar company.Location: Jacksonville, FLSchedule: Monday – Friday 8-5What work will you perform?Provides a broad range of administrative and analytical support to the Chief Human Resource Officer. Performs highly confidential and complex administrative duties. Proactively keeps executive apprised of important items and their impacts using strategic thinking and information analysis. Serves as a buffer and liaison for the executive, responding to requests from internal and external parties. The successful candidate must be a creative problem-solver with proficiency in creating presentations, analyzing reports, and prioritizing competing priorities.Essential Responsibilities:Responsible for the day-to-day operation of the executive's officeScreens/handles executive phone callsManage calendars and schedule appointments (for one or more executives)Coordinate and arrange meetings, conferences, and presentationsDraft and edit correspondence, reports, presentations, and meeting minutesCode and process invoices for payment via automated systemConduct research and compile data for various projectsPrioritize and manage competing prioritiesCoordinates travel arrangements and completes expense reportsPerform data entry and file management tasksPrepare budget spreadsheets and invoicingDevelop PowerPoint presentationsAnswer and screen phone calls, take messages, and respond to inquiriesProofread documents for accuracy and completenessOther duties as assignedRequired Minimum Experience and Education:Bachelor's degree or equivalent experienceOne year of experience supporting an executivePreferred Experience and Education:One year experience supporting the HR functionKnowledge, Skills, and Abilities:Ability to maintain confidentialityProficient in all Office 365 applications including MS TeamsExcellent oral and written communication skillsExcellent interpersonal skillsProfessional phone etiquette and demeanorExcellent customer service skillsExpense ReportingAbility in making, booking, and managing travel arrangementsExcellent time management skillsFamiliarity with DocuSign** This job posting is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.Why work at Landstar?Landstar is seeking hard-working and dedicated employees committed to exceeding the expectations of those we serve. We employ a highly diverse workforce and welcome employees from all cultures and backgrounds to our team.Our workplace culture is second-to-none. Landstar provides a safe and professional work environment in which to thrive and grow. We offer competitive compensation, robust benefit plans including affordable medical plans, employer 401(k) match, paid time off, tuition assistance and much more.If you want to be part of a top-notch transportation company with an emphasis on safety, service, teamwork, and dedication then Landstar is the place for you!Landstar is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin or any other characteristic protected by federal, state or local laws. Landstar will provide reasonable accommodation to applicants with disabilities where appropriate.