Administrative Coordinator

Job Description

Job Description

Administrative Coordinator

We are looking for a highly organized Administrative Coordinator to support conference logistics, member services, and day-to-day administrative operations for an organization in Englewood, Colorado. This contract position with permanent potential is ideal for someone who enjoys balancing customer support, event coordination, and detailed record management in a fast-moving environment. The role offers the opportunity to contribute across multiple conferences and office functions while working with spreadsheets, databases, and communication tools to keep projects on schedule.

Responsibilities:

• Assist members with conference enrollment by completing registrations in the organization’s platform, processing purchases on their behalf, and providing confirmation details and receipts

• Maintain accurate member information by updating profiles, employer details, and related records to ensure conference materials and badges reflect current data

• Respond to inbound calls and inquiries related to meetings, events, and administrative support needs in a thorough and timely manner

• Coordinate travel-related arrangements, including reserving hotel accommodations for members and supporting transportation bookings for internal staff when needed

• Prepare and organize conference materials for shipment, including assembling supplies, packing boxes, creating labels, and moving items that may weigh up to 20 pounds

• Provide front desk coverage on a scheduled basis while continuing to support meeting operations and office administrative tasks

• Track timelines, assignments, and event milestones in Excel to help the team monitor progress across multiple conferences at different planning stages

• Review documents and event-related materials for accuracy, consistency, and readiness before distribution or use

• Navigate a variety of business systems and new software tools independently, using sound judgment to complete tasks and resolve routine issues

• 3+ years of administrative support experience in a detail-oriented office environment

• Proficiency in Microsoft Word and Excel, including working within multiple spreadsheets and using functions such as pivot tables

• Strong organizational skills with the ability to manage several projects, deadlines, and changing priorities at once

• Experience handling inbound calls, scheduling activities, and delivering high-quality customer service

• Comfort working with databases or registration systems to enter, update, and verify information accurately

• Ability to learn new technology quickly and work effectively with limited step-by-step direction

• Clear written and verbal communication skills, with the confidence to ask questions and follow up when needed

• Ability to occasionally lift and move conference materials weighing 10 to 20 pounds