Travel Coordinator

Hayes Locums Travel Coordinator

Join a high-performing operations team where you will manage complex travel logistics and deliver a best-in-class experience for physicians nationwide.

The Hayes Locums Travel Coordinator is responsible for arranging and managing business travel for Hayes Locums employees, consultants, and physicians, including flights, hotels, rental cars, and ground transportation.

This role is ideal for someone who thrives in a fast-paced, high-volume environment and delivers accurate, timely, high-touch service. We're looking for someone reliable, customer service oriented, with strong communication skills, and who collaborates well within a team environment.

Role Highlights

Manage time-sensitive travel requests in a fast-paced setting

Handle frequent schedule changes and complex logistics

Provide white-glove, customer-focused support

Ensure accuracy and responsiveness in all travel coordination

As part of a high-performing operations team, you will manage a large daily volume of travel requests while navigating frequent adjustments and evolving schedules.

You'll play a critical role in ensuring travel runs smoothly by:

Responding quickly to changes and disruptions

Maintaining accurate and up-to-date trip details

Supporting internal teams and external providers with professionalism and empathy

Delivering an exceptional customer experience is central to success in this role.

What You Will Do

Coordinate business travel including flights, hotels, rental cars, and ground transportation

Partner with Assignment Coordinators and Sales Consultants to ensure accurate and efficient travel planning

Deliver a best-in-class customer experience in all travel arrangements

Review, process, and confirm travel requests submitted through CRM with a high level of accuracy and attention to detail

Monitor travel in real time and adjust plans as needed

Respond quickly to weather disruptions, airline issues, and schedule changes

Keep travelers informed and supported throughout their journey

Prepare and send credit card authorizations as needed

Manage vendor relationships, including contract renewals, compliance, and service-level expectations

Ensure vendors meet Hayes Locums' standards for quality and service

Partner with the Accounting team to ensure travel expenses are accurately documented, recorded, and billed

Deliver high-touch, service-first support in all interactions

Maintain professionalism and composure in a fast-paced environment

Provide responsive, thoughtful support to internal teams and external partners

Work Schedule

Your regular work schedule will be 9:00 a.m. to 6:00 p.m., Monday through Friday, including a one-hour unpaid lunch break each day, for a regular 40-hour work week

Eligible for one remote workday per week after completion of a 90-day training period, subject to maintaining good standing and manager approval.

Compensation

This position offers a base pay of $28.00 per hour. Based on a regular schedule of 40 hours per week, this equates to an estimated annualized compensation of $58,240, assuming full-time employment for 52 weeks per year. Because this is a non-exempt hourly role, actual earnings may vary based on hours worked. Compensation will be paid semi-monthly in accordance with the Company's regular payroll practices.

Basic Qualifications

Bachelor's degree or equivalent experience in lieu of education

2+ years of experience in a professional office setting, preferably in travel or hospitality customer service

2+ years of experience with Sabre Global Distribution System (GDS)

Excellent verbal and written communication skills, with the ability to communicate with clarity, professionalism, and a customer-centric tone

Exceptional attention to detail and a high level of accuracy in all work

Strong customer service orientation with a demonstrated ability to provide exceptional, high-touch service

Ability to manage multiple competing priorities and remain calm under tight deadlines

Strong team player with the ability to collaborate effectively across teams and departments

Demonstrated process-driven approach and time management skills

Must be authorized to work in the United States without current or future sponsorship requirements

Bonus Points If You Have

Experience with long-term housing coordination, including managing leases or housing arrangements

Benefits

Medical, Dental, and Vision Coverage

401(k) with Employer Match

Employee Assistance Programs

Mental Health Resources

Learning and Development Courses

Generous PTO and Paid Holidays

About the Company

Hayes Locums is one of the nation's leading physician staffing firms, specializing in locum tenens placements for hospitals, clinics, and healthcare organizations. Our mission is to match physicians and advanced practice clinicians with the right opportunities because quality matches lead to quality care.

Founded in 2012, Hayes Locums is trusted for integrity, reliability, and service excellence and is ranked the 6th largest locum tenens firm by Staffing Industry Analysts (SIA).

Culture & Workplace

Hayes Locums fosters a high-performance culture built on collaboration, accountability, and shared success. Our in-office environment is intentionally designed to support focus, connection, and professional growth. You'll join a collaborative team in a fast-paced environment where results, innovation, and continuous development are valued.

Our Fort Lauderdale office features:

Modern, open office design with glass-walled offices and spacious workstations

Dedicated lounge areas for collaboration and recharge

Private, employee-only onsite gym

Fully stocked kitchens on each floor

Onsite amenities including ping pong, foosball, and a golf simulator

Equal Opportunity & Accessibility

Hayes Locums is an Equal Opportunity Employer. We celebrate diversity and are committed to fostering an inclusive environment where all qualified individuals are considered. Employment decisions are based on qualifications, merit, and business needs.