Legal Support Specialist

Our client is looking to fill the role of Legal Support Specialist. This position provides high-level secretarial and administrative support to three or more attorneys. Assist attorneys in preparing litigation cases from onset through post-trial; Document production and management, data mining, research; obtaining and organizing case files on a daily basis; preparing, organizing and maintaining deposition materials and summaries; assisting with trial and mediation preparations; may enter time; assist with document production including creation and editing of various legal forms, correspondence and documents. Candidate should also be flexible to work overtime as needed.

• Pay rate: $46.15-53.33 per hour

Responsibilities:

• Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required
  
  
• Organizes and coordinates flow of information. Sorts, reads and annotates incoming mail and documents as required - attaches appropriate file to facilitate necessary action; determines routing, signatures required, and maintains follow-ups. Answers phones and directs callers to appropriate persons as circumstances warrant
  
  
• Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources (e.g., handwritten notes, tape dictation). Prepares communications outlined by lawyer in oral or written directions. Responsible for accuracy and clarity of final copy. Correlates and edits materials submitted by others. Organizes material that may be presented to lawyers in draft format. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)
  
  
• Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders
  
  
• Formats documents as appropriate for each court (consistent with litigator filing requirement instructions)
  
  
• Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings
  
  
• Establishes and maintains filing and records, in both hard copy and electronic formats. Files information in a timely manner. Retrieves information from files as requested. Sends files to storage on a periodic basis.
  
  
• Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required
  
  
• Researches and abstracts information and support data in preparation for meetings, work projects, and reports
  
  
• Takes action authorized by Lawyer or Business Director using initiative and good judgment in handling matters
  
  
• Notifies appropriate parties the status of assigned lawyers; notifies Business Director about availability to assist with overflow work
  
  
• Assists attorneys in in all stages of litigation cases from onset through post-trial
  
  
• Ascertains calendaring requirements for each matter and ensures proper maintenance of any required case calendars
  
  
• Oversees organization, maintenance and appropriate utilization of documents and other case-related materials, including maintenance of client-presentable and efficient work areas and case rooms
  
  
• Assists with the discovery process, including preparing for deposition, propounding and responding to written discovery and preparing for expert discovery
  
  
• Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results
  
  
• Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools
  
  
• Assists with law and motion practice, including assembling motion papers and exhibits, coordinating filings of pleadings and briefs and ensuring proper service
  
  
• Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents
  
  
• Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff
  
  
• Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters
  
  
• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Required Qualifications:

Skills & Competencies

• Established understanding of litigation laws as they relate to individuals, partnerships and corporations
  
  
• Proficiency with rules for court document filings
  
  
• Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence
  
  
• Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs
  
  
• Strong attention to detail, organizational skills and ability to manage time effectively
  
  
• Excellent interpersonal skills, communication skills and the ability to collaborate well in a team
  
  
• Position also requires the ability to work under pressure to meet strict deadlines
  
  
• Requires manual dexterity to dial a telephone, enter data into a computer, handle objects and operate tools.
  
  
• Some filing is required and this would entail the ability to lift files, open filing cabinets and bend or stand as necessary
  
  
• While performing the duties of this job, the employee is occasionally required to walk from work station, to desk or to go to various offices to retrieve assignments. This position may also be sedentary and require the employee to sit for extended periods of time

Education & Prior Experience

• Bachelor's Degree or equivalent experience preferred
  
  
• Minimum 6 years of experience as a legal secretary, working in a business law practice in the firm's Litigation department
  
  
• Experience with iManage preferred

Technology

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing
  
  
• Exceptional computer skills with the ability to learn new software applications quickly
  
  
• Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment
  
  
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed
  
  
• Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation

If you meet the required qualifications and are interested in this role, please apply today.



The Solomon Page Distinction


Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.



About Solomon Page


Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook , and LinkedIn .


Opportunity Awaits.


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