Library Assistant

Job Description

Job Description

Florida National University contributes to the education of a diverse student body within the community it serves. FNU employs and develops a faculty of scholars proficient in the art of teaching. We strive to prepare students for employment in their chosen careers through quality education and instruction.

Major Responsibilities: Act as Library Assistant for the designated campus, and assist the Library Director, and Associate Director in performance of duties, including providing access to library holdings, interacting with instructors and students to promote effective use of the library, assisting in maintaining the campus library catalog, and assisting in performing circulation procedures.

Key Responsibilities:

1. Communication Management: Respond promptly to daily communications via email and voicemail, addressing inquiries promptly and professionally.
2. Policy Adherence and Ethical Compliance: Ensure strict adherence to the University's mission, policies, procedures, ethical standards, compliance with data protection regulations and pertinent legal regulations in all aspects of admission activities.
3. University Engagement: Participate in Commencement Exercises, new student orientation, university events, committees, self-studies, and University Commencement Ceremonies.
4. Special Projects: Execute special projects assigned by the President or supervisor.
5. Compliance Adherence: Ensure compliance with Title IX of the Education Amendments Act of 1972, as well as FNU Policies, Procedures, Rules and Regulation, the FNU Code of Ethics, Family Educational Rights and Privacy Act (FERPA), Florida Information Protection Act of 2014 (FIPA), the EU General Data Protection Regulation (GDPR), and all other applicable federal, state, and local laws, rules, and regulations.
6. Assigned Duties: Undertake other assigned duties as required.

Position Responsibilities:

1. Understands and complies with the library procedures and policies manual.
2. Assists the campus librarian in maintaining the catalog.
3. Performs copy cataloging using Florida Group Catalog and Library of Congress data.
4. Helps campus library patrons.
5. Participates in annual inventory of printed and non-printed material
6. Assists the campus librarian in providing library orientation, and instruction in library skills for the faculty and students.
7. Assists in training of student workers.
8. Assists the campus librarian in control of circulation of campus library materials and equipment to students and faculty.
9. Assists the librarian in the recovery of all overdue materials.
10. Assists the campus librarian in processing of new acquisitions.

Required Qualifications and Experience:

• At minimum, an Associate’s degree
• English/Spanish required.
• Clear verbal communication to interact with visitors, colleagues, and callers, as well as strong written communication for emails and messages. Being friendly, approachable, and able to make guests feel welcome and comfortable.
• Providing excellent service to visitors and callers, addressing inquiries and concerns courteously and professionally.
• Basic proficiency in computer applications such as word processing, email, and spreadsheets, as well as familiarity with office equipment like printers and scanners.
• Managing multiple tasks efficiently, ensuring accuracy in tasks like data entry, message taking, and document processing.
• Ability to handle unexpected situations calmly and find solutions effectively.
• Maintaining discretion and handling sensitive information with care.
• Collaborating effectively with colleagues and supporting the smooth operation of the office.

Schedule:

• Monday - Friday: from 8:00am to 1:00pm.

Job Type

Part-time