Administrative Specialist

Senior Administrative Assistant

UnitedHealth Group is a health care and well-being company that's dedicated to improving the health outcomes of millions around the world. Here, your contributions matter as they will help transform health care for years to come. Make an impact with a team that shares your passion for helping others. Join us to start Caring. Connecting. Growing together.

The Senior Administrative Assistant will support approximately five senior leaders on the Internal Audit team. This role is responsible for calendar management, meeting coordination, travel arrangements, expense reporting, office and records management, visitor support, invoice and purchase order processing, and Business Segment Liaison activities as assigned. The ideal candidate is detail-oriented, highly organized, and able to manage competing priorities with professionalism and discretion.

This position follows a hybrid schedule with four in-office days per week in Eden Prairie, MN.

Primary Responsibilities:

• Maintain calendars and coordinate meetings for senior leaders, proactively resolving scheduling conflicts across the enterprise
• Schedule and set up resources and technology for meetings and events, including conference rooms, virtual meeting tools, and telepresence
• Coordinate travel arrangements, including air, hotel, ground transportation, office space, and related logistics
• Prepare, track, and submit expense reports
• Handle confidential information with sensitivity and discretion
• Interact with individuals at all levels of the organization and represent the team with professionalism and integrity
• Independently perform varied administrative duties in support of the Internal Audit function
• Manage office documents in accordance with enterprise records management procedures
• Manage, monitor, and procure office supplies, goods, and services as needed
• Greet visiting clients, guests, and employees
• Collaborate with administrative support team members to provide backup support as needed
• Complete invoice document management and payment processing
• Perform Business Segment Liaison activities as needed, including hardware/software acquisition and disposal, new employee onboarding, office moves, and related office management responsibilities
• Enter and submit purchase orders into relevant systems, such as ARIBA, using pre-approved vendors
• Accept deliveries and ensure supplies are distributed to the appropriate resources
• Complete additional tasks and deliverables on time and with high quality, including reporting, vendor management, weekly team communications, and organizational materials such as phone lists, seating charts, and requisition lists

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• 3+ years of administrative support experience
• Intermediate proficiency with Microsoft Office applications, including Outlook, Word, PowerPoint, Excel, and Teams
• Experience managing multiple priorities, tasks, projects, and deadlines simultaneously with solid attention to detail
• Proven excellent verbal and written communication skills, including grammar, proofreading, and professional correspondence
• Ability to work a hybrid schedule in the Eden Prairie, MN office four days per week

Preferred Qualifications:

• Experience supporting multiple leaders in a fast-paced, large, matrixed corporate environment
• Experience supporting Internal Audit, Finance, or other corporate functional leaders
• Experience as a Business Segment Liaison or in a similar office coordination role

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). The hourly pay for this role will range from $20.00 to $36.00 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

UnitedHealth Group is an Equal Employment Opportunity employer and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.