Administrative Assistant

Job Description

Job Description

Benefits:

• Company parties
• Employee discounts
• Flexible schedule
• Free food & snacks
• Paid time off
• Tuition assistance

• Welcome families and visitors with a warm and professional attitude.
• Answer phones, emails, and general office inquiries.
• Schedule school tours and follow up with prospective families.
• Assist with enrollment and admissions paperwork.
• Maintain positive communication with current and prospective families.
• Support parent events, conferences, and school activities.

• Process new student applications.
• Assist families through the enrollment process.
• Maintain digital and physical student records.
• Collect required licensing documents.
• Track missing forms, immunization records, and required paperwork.
• Prepare enrollment packets.
• Update student files in Transparent Classroom.

• Manage daily office operations.
• Maintain digital and physical student records.
• Prepare school correspondence.
• Create newsletters and announcements.
• Assist with calendar planning.
• Organize school forms and documentation.
• Monitor office supplies and place orders.
• Assist with licensing documentation and audits.

• Microsoft Office
• Google Workspace
• Canva
• Transparent Classroom (training provided)
• Social media platforms

• Assist with preparing classroom materials when needed.
• Support school events, Open Houses, and community outreach events.
• Help coordinate staff meetings and professional development.
• Maintain the confidentiality of all student, family, and staff information.
• Perform other administrative duties as assigned.

• Highly organized.
• Detail-oriented.
• Self-motivated.
• Friendly and approachable.
• Professional and dependable.
• Able to multitask in a fast-paced environment.
• Comfortable working independently and collaboratively as part of a team.
• A strong written and verbal communicator.
• Tech-savvy and eager to learn new software.
• Reliable, punctual, and adaptable.

• Previous administrative experience.
• Experience working in a school or childcare setting.
• Montessori experience (preferred but not required)

• Successfully pass all required state and federal background checks.
• Complete fingerprinting in accordance with Texas Child Care Licensing requirements.
• Obtain or maintain current Pediatric CPR and First Aid certification (training may be provided by the school if needed).
• Meet all Texas Child Care Licensing employment requirements.
• Maintain strict confidentiality regarding student, family, and school information.

• Sit, stand, and walk throughout the day.
• Lift up to 30 pounds.
• Occasionally assist in classrooms.
• Move throughout the campus as needed.