Fleet Manager

Job Description

Job Description

Position Summary

The Fleet Manager is responsible for the strategic and day-to-day management of AMPAM Parks Mechanical's company vehicle fleet and mechanical/construction equipment. This role owns the full fleet lifecycle — from evaluating and purchasing new vehicles and equipment, to building and enforcing preventive maintenance programs, to managing repairs, compliance, and eventual replacement or disposal. The Fleet Manager partners closely with Purchasing, Operations, and Field Leadership to ensure the fleet supports the company's multi-family MEP construction work safely, reliably, and cost-effectively across a growing, multi-acquisition organization.

Fleet & Equipment Procurement

• Evaluate, recommend, and purchase new company vehicles (trucks, vans) and major equipment based on operational need, total cost of ownership, and standardization goals.
• Develop and manage vendor relationships for vehicle dealers, equipment suppliers, and outfitters (racking, lettering, upfitting).
• Prepare and present business cases, bid comparisons, and ROI analyses to leadership for fleet acquisitions and replacements.
• Manage fleet replacement cycles and capital budget planning in coordination with the Director of Purchasing and Finance.

Preventive Maintenance & Repairs

• Design, implement, and maintain a preventive maintenance (PM) schedule for all fleet vehicles and equipment, based on manufacturer specs, mileage/hours, and usage patterns.
• Track and enforce PM compliance across the fleet, minimizing unplanned downtime and extending asset life.
• Coordinate repairs and service with internal technicians and/or third-party vendors; manage work orders, turnaround time, and repair costs.
• Maintain accurate, up-to-date maintenance and service history records for every vehicle and major equipment asset.

Compliance, Safety & Risk

• Ensure all vehicles and equipment meet DOT, DMV registration/titling, insurance, and safety inspection requirements.
• Monitor driver safety records, licensing, and toll/violation activity (e.g., FasTrak); address repeat issues with Operations and HR.
• Maintain fleet-related documentation for audits, insurance claims, and regulatory reporting.

Asset Management & Reporting

• Maintain a complete, accurate asset register for all fleet vehicles and equipment (assignment, location, status, service history, depreciation).
• Build and maintain KPI reporting (fleet uptime, maintenance cost per unit, PM compliance rate, fuel/toll spend) for Supply Chain leadership.
• Support budgeting and forecasting for fleet operating costs, fuel, insurance, and capital expenditures.
• Identify and lead process improvements and standardization opportunities as the company grows through acquisition.

Cross-Functional Coordination

• Partner with Purchasing, Facilities, and Field Operations to align fleet and equipment availability with project schedules.
• Serve as the primary point of contact for fleet-related questions from field employees, project managers, and leadership.
• Train field staff on proper vehicle/equipment use, care, and reporting procedures.

Education & Experience

• Bachelor's degree in Business, Supply Chain, Logistics, or related field preferred; equivalent experience considered in lieu of degree.
• 3–6+ years of experience in fleet management, equipment management, or logistics, ideally within construction, mechanical/MEP, or a related trade industry.
• Experience managing a fleet of 200+ vehicles and/or mixed heavy equipment preferred.

Skills & Competencies

• Strong working knowledge of fleet/asset management systems and preventive maintenance program design.
• Proficient in Excel and reporting tools; experience with fleet telematics, ERP systems (e.g., Vista/Spectrum), or procurement platforms (e.g., KOJO) a plus.
• Strong cost analysis skills.
• Excellent organizational skills with the ability to manage multiple vehicles, equipment types, and vendors simultaneously.
• Clear written and verbal communication skills; comfortable presenting to leadership.

Certifications & Requirements

• Valid driver's license with a clean driving record.
• ASE certification, CAFM/fleet management certification, or similar credential a plus, but not required.
• Ability to travel to job sites and vendor locations as needed.

• Primarily office-based with regular travel to job sites, dealerships, and vendor locations.
• Occasional need to inspect vehicles/equipment in outdoor and active construction-site environments.
• Ability to lift up to 25 lbs occasionally (e.g., parts, documentation, equipment inspection tools).

Applicants must be currently authorized to work in the U.S. on a full-time basis without future employment sponsorship

Compensation

The anticipated hiring range for this position is $90,000–$110,000+ annually .

Actual compensation will be determined based on experience, leadership background, operational expertise, and overall qualifications.

AMPAM is growing and recognizes that exceptional operational leaders bring varying levels of experience. If your compensation expectations fall outside of our anticipated range, we still encourage you to apply—we'd welcome the opportunity to discuss how your experience may align with our team.

Recruitment Agencies

To protect the interests of all parties, AMPAM will not accept unsolicited resumes from any source other than directly from candidates. Any unsolicited resumes submitted to AMPAM, including those sent directly to hiring managers or employees, become the property of AMPAM. AMPAM will not pay placement fees resulting from unsolicited submissions. External recruitment agencies should direct all inquiries exclusively to AMPAM's Talent Acquisition team.