Administrative Assistant

Job Title Job Description Major Duties And Responsibilities Prepares and types correspondence using established procedures. Review/edit incoming and outgoing correspondence for proper format, conformance with procedural instructions, spelling, grammar and typographical accuracy. Responsible for the creating, updating and maintaining accurate records by using both hard paper and electronic files systems. Receives telephone calls and visitors. Provides referrals to other divisions, as appropriate. Responsible for handling office mail, to include sorting, reading incoming correspondence and preparing outgoing. Makes arrangements for meetings including space, time and notifies attendees of agenda. Assembles background materials, reports and statistical data pertaining to meetings, briefings, etc. Provides minutes or summary reports of meetings. As a Government Credit Card Holder the incumbent: Researches and purchasing items requested in support of the MWR Department. Reconciles credit card transactions monthly and by the deadline. Maintains all "Blanket Purchase Agreement" purchase logs, processes all transactions within 5 days. Submit all documentation within 7 days of merchandize receipt. Process all vehicle gas card purchases, and all vehicle transactions and mileage reports on the government vehicle reporting system. Performs other related duties as assigned.