Executive Administrative Assistant (Temp)

Executive Administrative Assistant (Temp Role)

Industry: Home Improvement / Construction

Location: Poway, CA

Job Type: Full-Time, In Office

Schedule: MondayFriday

Position Summary: We are seeking an experienced, highly organized Executive Administrative Assistant to provide direct administrative support to company ownership and senior management. This is a key position for a proactive and professional individual who can manage competing priorities, stay ahead of deadlines, coordinate schedules and projects, and ensure leadership has the administrative support needed to operate efficiently. The ideal candidate is detail-oriented, dependable, discreet, and comfortable working in a fast-paced construction or home improvement environment.

Key Responsibilities:

• Provide high-level administrative support to ownership and senior management.
• Manage executive calendars, appointments, meetings, scheduling priorities, and reminders.
• Coordinate meetings, special projects, follow-up items, and deadlines.
• Prepare professional correspondence, reports, documents, and internal communications.
• Maintain organized electronic and physical files, records, and documentation.
• Track deadlines, commitments, action items, and outstanding projects.
• Coordinate administrative details related to customer projects, scheduling, and job documentation.
• Communicate professionally with customers, contractors, vendors, field personnel, and business partners.
• Assist with customer and project follow-up to ensure commitments and details are completed.
• Coordinate information between management, office staff, production, and field teams.
• Assist with purchasing, material coordination, and other project-related administrative needs.
• Maintain confidentiality when handling sensitive company, employee, customer, and business information.
• Develop and maintain efficient administrative systems and procedures.
• Assist with special projects and other executive or administrative responsibilities as needed.

Qualifications:

• 5+ years of professional administrative experience, preferably supporting an owner, executive, or senior-level manager.
• Proven experience managing executive calendars and complex scheduling.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Professional demeanor with the ability to interact confidently with customers, vendors, contractors, and business professionals.
• Strong judgment, discretion, tact, and diplomacy.
• Ability to manage multiple priorities and changing demands while maintaining accuracy.
• Strong follow-through and a proactive approach to problem-solving.
• Proficiency with Microsoft Outlook, Word, Excel, and general office technology.
• Ability and willingness to learn new software and business systems.
• Experience in construction, home improvement, field service, manufacturing, or another project-based environment strongly preferred.
• Experience with ServiceTitan or similar CRM/project management software is a plus.