HR Coordinator

HR CoordinatorAt Infleqtion we solve the world's most challenging problems using cutting-edge quantum technology. Our mission is to commercialize atom-based quantum products that provide orders of magnitude improvements in sensing and computing applications. We are proud to work tirelessly to create and lead the quantum ecosystem towards meaningful advancements today and set the technology roadmap for tomorrow.The HR Coordinator provides administrative and operational support across the employee lifecycle, helping deliver an exceptional employee experience from pre-boarding through onboarding and beyond. This role is responsible for coordinating HR processes, maintaining accurate employee records, supporting compliance initiatives, and serving as a trusted resource for employees and managers on routine HR matters. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining confidentiality.Key responsibilities include:Coordinating all pre-boarding and onboarding activities for new hires, ensuring a seamless transition into the organization.Preparing and distributing new hire paperwork, onboarding materials, and welcome communications.Facilitating I-9 completion, employment eligibility verification, E-Verify (if applicable), and background check administration.Coordinating new hire orientations and ensuring all onboarding documentation is completed accurately and on time.Maintaining employee records and HR documentation while ensuring data accuracy and confidentiality.Administering and maintaining contractor records, including onboarding, tracking, and lifecycle management.Managing labor codes and organizational job classifications to support accurate workforce reporting, payroll, and HR processes.Partnering with managers and employees to answer routine questions regarding HR policies, procedures, benefits, and People programs.Reconciling HR-related invoices and assisting with vendor administration.Administering the employee referral bonus program, including tracking eligibility and coordinating payouts.Assisting with special HR projects and continuous process improvement initiatives.