Project Administrator

Project Administrator

The Project Administrator provides support to the Project Management team by performing multiple tasks on a project as assigned by their supervisor. Depending on the project and the Project Administrator's abilities, they will take an increasing role and responsibility for the project. Project Administrators should be efficient in their work with supervision. Become more aware of responsibilities, priorities, and deadlines. Reaches out to the supervisor when overloaded or does not have enough workload. Present a positive customer and employee service attitude and understanding of ECS Core Values.

Responsibilities include:

• Managing the administrative tasks associated with a project, including, but not limited to, proposal and project registration, invoicing setup, coordinating project resources, and more
• Using ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets
• Coordinating internal communications with staff members on a variety of projects, as requested
• Actively mentoring junior staff and supporting overall development of the team
• Attending project meetings with senior staff and assisting with resolutions to administrative problems
• Communicating with client and external team members consistently
• Assisting in managing project budgets, preparing invoices, and collection efforts
• Prioritizing tasks to meet project deadlines
• Consulting with your supervisor to help prioritize tasks on a daily basis
• Assisting in project and contract management
• Hosting or attending project discussions with clients, follow up on reports to determine if there are questions

Qualifications include:

• 2 years of related experience
• High school diploma or GED required
  • Bachelor of Business or related field is preferred
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Excellent oral & written communication skills
• Basic project management and contract administration skills
• Dependable, self-motivated, responsible, and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
• Excellent interpersonal skills
• Basic decision-making skills
• Work with supervisor to understand priorities and urgency of work

Military Qualifications include:

• The following US Military ranks would qualify for this position:
• E-4

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #144 in Engineering News-Record's Top 200 Environmental Firms (October 2026) and #38 in Zweig Group's Hot Firm List (June 2026). For additional information about ECS, visit:

ECS is an Equal Opportunity Employer.

Engineering Consulting Services