Office Manager Bookkeeper

Job Overview We are a growing construction company looking for a highly organized and proactive individual to manage essential office operations and bookkeeping tasks. This is an in-office position requiring attention to detail, initiative, and the ability to juggle multiple responsibilities. Responsibilities Bookkeeping & Financial Management Enter and organize all receipts in QuickBooks Desktop. Maintain physical files, ensuring they are properly labeled and stored. Process bi-weekly payroll. Prepare, send, and track invoices; confirm receipt of invoices with clients. Manage bill payments for vendors and other operational expenses. Office Administration Monitor email for customer requests. Prepare quotes for labor and parts; provide follow-up with customers. Place orders for parts and inventory; package and prepare orders. Complete new employee onboarding. Collect and verify timekeeping for employees. Monitor due dates for employee performance reviews and yearly education requirements, coordinate and schedule training and appointments. Organize and maintain the office supply inventory, including uniforms, paper, and other essentials. Ensure smooth office operations and address any team or equipment needs promptly. Occasionally pick up parts or run errands. Team & Culture Management Maintain a positive team environment by organizing birthday greetings and tracking key dates for team members. Foster a collaborative and welcoming atmosphere in the office. Requirements Proven experience in bookkeeping (QuickBooks Desktop). Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to multitask and prioritize responsibilities effectively. Familiarity with construction/service paperwork and processes is a plus. Proficiency in Microsoft Excel and other basic office tools. Positive attitude and a proactive approach to problem-solving. What We Offer A dynamic and supportive work environment. Opportunities to grow and take ownership of key administrative functions. Competitive salary based on experience. #J-18808-Ljbffr Variety Staffing