Director of Project Administration

Job Description

Job Description

Base salary range: $140,000 - 180,000 **base salary may vary based on geographical area and candidate's experience (Prefer to be located in one of our established offices: Anchorage, AK; Tempe, AZ, Golden, CO, Wilmington, NC, San Antonio, TX, Marysville, WA, but will consider remote work)

Job Summary

This role leads to the development, governance, and implementation of project administration practices across all divisions. Responsibilities include ownership of project-related SOPs, standard workflows, and enterprise systems such as Kahua (Project Management Software) and the Learning Management System. The role supervises project administrators and ensures consistent and compliant execution of subcontract initiation, certified payroll, client and subcontractor pay applications, cash flow forecasting, vendor invoice coding, onboarding workflows, timesheet compliance, and initial monthly ETCs. The position requires deep knowledge of construction project administration, training program development, and enterprise systems implementation. This person will report to the Senior Director of Finance and Accounting.

Bristol Alliance of Companies (Bristol) is committed to building lasting relationships that reflect our hard work, ingenuity, and dedication to safety. Every employee has an impact on our success, which benefits the Native Culture, land, and people of the Bristol Bay region.

Our values: People, Communities, Reputation, Teamwork, Trust, and Truth.

Essential Functions

• Lead the development, maintenance, and governance of project administration SOPs and standard practices.

• Supervise project administrators, providing guidance, training, and performance management.

• Oversee enterprise systems supporting project administration including Kahua and the LMS.

• Ensure consistent administration of subcontract setup and documentation, pay applications, certified payroll, invoice coding, and related workflows.

• Support project teams with onboarding workflows, timesheet compliance, and initial monthly ETC preparation.

• Monitor project cash flow processes including release of subcontractor payments for pay-when-paid contracts.

• Assist divisional leadership with project and group budgeting and performance monitoring.

• Develop and deliver training related to systems, SOPs, and project administration best practices.

• Partner with division leaders to ensure alignment and adoption of standards across all business units.

• Other duties as assigned.

Competencies

• Strong leadership and team development capabilities.

• Expert-level knowledge of project administration in vertical construction.

• Experience in implementing and managing enterprise project-related systems.

• Ability to develop, document, and maintain SOPs and process standards.

• Strong communication skills with ability to collaborate across functional groups.

Required Education and Experience

• Bachelor's degree in business administration, construction management, or related field, experience can be substituted on a year-for-year basis.

• 10+ years of project administration experience, with at least 5 years in construction.

• Experience supervising administrative/project support staff.

• Experience implementing enterprise systems (Kahua preferred).

• Experience developing and administering corporate training programs.

• Experience developing and administering enterprise wide and project related SOPs.

• Valid driver’s license.

Preferred Education and Experience

• Experience working for an ANC government contractor.

• Experience with LMS and project management software implementation.

• Advanced understanding of project financial workflows and administrative compliance.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Position may be subject to both inside and outside environmental conditions, noise sufficient to cause the worker to shout.

• Position may be subject to a variety of physical conditions – proximity to moving mechanical parts, moving vehicles, electric current, working on scaffolding and high places, exposure to high heat or exposure to chemicals.

• Position may be subject to atmospheric conditions – fumes, odors, dusts, mist, gases, or poor ventilation.

• Position may be subject to close visual acuity to perform activities such as viewing a computer terminal and extensive reading.

Physical Qualifications

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Mobility: must be able to stoop, kneel, reach, walk, lift, grasp, feel, talk, hear, and perform repetitive motions.

• Hearing: must be able to hear audible safety alarms.

• Visual Acuity: must be adequate to perform above listed tasks in a safe manner and perform activities such as viewing a computer terminal and extensive reading.

• Lifting: must be able to exert up to 50 pounds of force occasionally and up to 20 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Benefits

Excellent salary and benefits package to include paid time off, paid holidays, comprehensive health plan including medical, dental, vision, life, short-term disability insurance, and 401(k) plan with employer match.

Equal Opportunity Employer Statement

Bristol companies are equal opportunity employers and offer any available positions to all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, parenthood, pregnancy, marital status, or changes in marital status, in accordance with applicable state and federal laws. This applies to recruitment, placement, pay, benefits, training, employment status changes, social and recreational programs, and other conditions and benefits of employment.

Bristol grants employment preference first to BBNC and Choggiung shareholders, their spouses, or descendants, and second to Alaska Native Corporation shareholders in accordance with P.L. 93-638.

Disclaimer

This job description is not intended to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

This job description is not a contract or employment. It does not promise or guarantee any particular benefit or specific action. All employment with Bristol is “at-will” which means that Bristol or employee can terminate the employment relationship at any time with or without cause.