Administrative Assistant 6 - Chief Financial Officer

Administrative Assistant To Chief Financial Officer

$22.75 per hour 12 month calendar with standard benefits

This position works 8 hours per day and 40 per week. The scheduled work hours for this position are 8:00 AM - 4:30 PM. This position starts June 22, 2026.

This institution is an equal opportunity provider. Internal applicants must attach their internal transfer application by the internal closing date to be considered for an interview. Internal closing date is April 10, 2026.

Position Summary

Under direct supervision of the Chief Financial Officer, provide administrative and clerical support to CFO and Finance department as needed.

Essential Functions

• Handle complex secretarial tasks
• Assist Chief Financial Officer and Director of Finance with work tasks as assigned
• Contact to Superintendent's Office for all BoardDocs information from Finance, Purchasing, Transportation, Child Nutrition Services, and Facilities
• Prepare agendas as needed for Board of Education meetings
• Member of the Safety/Risk Management Committee
• Handle all travel arrangements for Chief Financial Officer, Director of Finance, Director of Purchasing, and Coordinator of Financial Reporting
• Handle districtwide property and liability insurance renewals and coverages, and processes bonds and licenses, as required
• Arrange and reschedules meetings as necessary
• Screen calls for Chief Financial Officer as needed
• Handle responses to routine correspondence, as directed
• Maintain records and files
• Work with PTO's regarding insurance renewals and coverages
• Serve as District User Manager with the Department of Elementary and Secondary Education (DESE)
• Ensure all CFO administrative duties are addressed appropriately
• Support CFO in projects as required
• Ensure CFO is administratively organized with regard to supplies, etc.
• Update Finance pages on district websites as needed
• Other duties as assigned by the Chief Financial Officer

Essential Skills and Abilities

• Ability to get along with wide range of people at all levels a team player
• Ability to handle confidential matters and information with great discretion and diplomacy
• Ability to handle heavy volume of telephone contacts in pleasant, courteous manner
• Ability to handle multiple and changing projects/tasks in a fast-paced environment with high attention to detail
• Ability to respect and maintain confidentiality
• Ability to stoop, bend, twist, lift, and manipulate equipment, supplies, and mail
• Ability to work in a fast-paced, high-intensity environment requiring a master of multi-tasking
• Ensures Finance Department has needed supplies and maintains lower-level Finance Department multifunction copier

Basic Requirements

• High school diploma; prefer 30 or more college credit hours
• Proficient with Microsoft Office applications including PowerPoint and Google
• 3+ years' experience supporting executive level management
• Excellent written and verbal communications skills
• Excellent organizational skills and flexible self-starter, keen ability to prioritize
• Professional telephone skills

Equipment Used

• Standard office equipment

Work Environment

• In assigned building, and buildings throughout the district
• While performing duties of this job, the employee is regularly required to sit, talk, hear, walk, stand, and reach