Office Manager / Bookkeeper

MagTech is currently hiring for a Office Manager / Bookkeeper for a client in the Chesterfield, MI area. Please apply below if you are interested and meet the qualifications. Office Manager / Bookkeeper (QuickBooks Online, AR/AP, Payroll)

On-Site Operations Support | Financial Accuracy | Professional Office Leadership

Position Overview

We are seeking a dependable and detail-oriented Office Manager / Bookkeeper to support daily administrative, financial, and operational functions in a professional manufacturing/business environment. This is a full-time, on-site position (5 days per week) for someone who brings strong accounting fundamentals, organizational discipline, and a collaborative, business-focused mindset.

The ideal candidate is confident in QuickBooks Online , experienced with accounts receivable, accounts payable, and payroll , and comfortable supporting light HR and operational projects-without micromanaging or overstepping boundaries.

What You'll Own

Accounting & Financial Operations

• Manage daily bookkeeping using QuickBooks Online

• Process and reconcile Accounts Receivable (AR) and Accounts Payable (AP)

• Prepare and process payroll , ensuring accuracy and compliance

• Support reconciliation of bank and credit card accounts

• Maintain accurate financial records and supporting documentation

• Assist with month-end and year-end close activities

Tax & Compliance Support

• Support employment tax filings and payroll-related reporting

• Maintain organized records for audits and regulatory reviews

• Assist leadership with financial and compliance documentation as needed

Office & Administrative Management

• Oversee day-to-day office operations and workflow

• Schedule and track required inspections (including fire suppression systems and safety-related services)

• Maintain organized digital and physical filing systems

• Scan, upload, and archive documents accurately

• Support purchasing, vendor coordination, and office supply management

HR & Employee Administration (Light Support)

• Enter and maintain associate information in company systems

• Support onboarding documentation and recordkeeping

• Assist with basic HR administrative tasks (non-managerial)

• Maintain confidentiality and professionalism at all times

Project & Systems Support

• Assist with light project coordination and tracking

• Support process improvements and workflow organization

• Help maintain internal tracking systems and reports

• Provide administrative support for leadership initiatives

E-Commerce & Systems (Bonus Skill)

• Support basic e-commerce-related accounting and administrative functions (preferred)

• Assist with transaction tracking, reconciliation, and reporting related to online sales

Required Qualifications & Experience

• Proven experience as an Office Manager, Bookkeeper, or similar role

• Strong working knowledge of QuickBooks Online (required)

• Hands-on experience with:
  • Accounts Receivable
    
    
  • Accounts Payable
    
    
  • Payroll processing
• Strong organizational and documentation skills

• Ability to scan, file, and manage digital records efficiently

• Professional, collaborative communication style

• Ability to work independently and manage multiple priorities

Preferred Qualifications (Nice to Have)

• Experience with employment/payroll taxes

• Exposure to e-commerce accounting platforms

• Light HR administration experience

• Project coordination or administrative project support experience

• Experience working in manufacturing, distribution, or small-to-mid-sized business environments

Professional Expectations

• On-site presence required: 5 days per week

• Reliable attendance and punctuality

• Business-focused mindset (supportive, organized, and respectful of boundaries)

• Not overly controlling or micromanaging-able to work collaboratively within established structures

• High attention to detail and confidentiality