Executive Assistant / Office Manager

Schedule: Hybrid | 4 Days Onsite, 1 Day Remote About the Company Our client, a leading private equity firm, is seeking an experienced Office Manager / Executive Assistant to join their San Francisco office. This individual will provide high-level administrative support to three deal professionals while overseeing the day-to-day operations of the office. The ideal candidate is polished, proactive, highly organized, and thrives in a fast-paced, collaborative environment. Key Responsibilities Executive Support Provide high-level administrative support to three investment professionals, including complex calendar management and scheduling. Coordinate domestic and international travel, detailed itineraries, and expense reporting. Prepare meeting materials, presentations, reports, and correspondence. Manage confidential information with the highest level of discretion. Serve as a liaison between executives, investors, external partners, and internal teams. Anticipate executive needs, prioritize competing demands, and ensure seamless day-to-day support. Office Management Oversee the daily operations of the San Francisco office, ensuring an organized, polished, and efficient workplace. Manage office vendors, facilities, supplies, and building relationships. Coordinate office maintenance and serve as the primary point of contact for office-related needs. Support new hire onboarding and office logistics. Foster a positive office culture and ensure an exceptional employee and visitor experience. Event Planning & Operations Assist with firmwide initiatives and special projects. Plan and coordinate internal meetings, team off-sites, investor events, office celebrations, and employee engagement activities. Identify opportunities to improve office processes and administrative efficiencies. Provide additional administrative support to the broader team as needed. Qualifications Bachelor's degree required. 4+ years of Executive Assistant, Office Manager, or related administrative experience. Prior experience supporting executives within private equity, venture capital, investment banking, hedge funds, or financial services is strongly preferred. Experience planning corporate events, team off-sites, and internal meetings. Exceptional organizational, project management, and multitasking skills. Outstanding written and verbal communication skills. High level of professionalism, discretion, and attention to detail. Advanced proficiency with Microsoft Office Suite and Google Workspace. A proactive, polished, and service-oriented approach with the ability to thrive in a fast-paced environment. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring. #J-18808-Ljbffr Career Group