Campus Operations & Front Office Coordinator

Job Opportunities at Texas State University Required Qualifications Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. At least 1 year of experience in administrative and general clerical support. Ability to manage workloads effectively while meeting strict deadlines. Ability to understand and adhere to policies and procedures. Experience in customer service. Ability to work independently as well as part of a team. Basic computer skills with experience in MS Office software, including Teams, Outlook, Excel, and Word. Experience with inventory control and maintaining accurate records. Preferred Qualifications Experience with AiM or other work management software. Experience with SAP or other ERP software. Previous employment in higher education or government. Job Description The Office Manager provides administrative and general clerical support to the management and staff within a specific division, department, or unit. Job Duties Oversee daily operations of the Ingress Management Services (IMS) front office. Function as the primary liaison between campus clients and IMS staff, facilitating clear communication and prompt problem-solving to ensure efficient service delivery. Act as the central contact for campus clients, the IMS Supervisor, Electronic Specialists, and Locksmiths to coordinate and expedite issue resolution. Manage the issuance and return of master, submaster, and general keys, ensuring strict adherence to organizational policies. Identify, troubleshoot, research, and correct errors in key records. Establish and maintain an effective filing system and review files for completeness. Assist in the hiring and training of student workers. Maintain inventory for the IMS shop. Perform other duties as assigned. Additional Information to Applicants Job Open Date: 05/18/2026 Job Close Date: Posting closes at midnight Open Until Filled: Yes Normal Work Days: Monday through Friday Normal Work Hours: 8:00 AM to 5:00 PM Posting Notices Applicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system. Legal and Required Notices Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications. Benefits Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day. Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance. Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being. Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs. Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family. Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions. At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. #J-18808-Ljbffr Texas State University