Staff Account

Job Description

Job Description

LIBERTY WASTE SOLUTIONS

Staff Accountant

Job Title:

Staff Accountant – Accounts Payable

Department:

Finance & Accounting

Reports To:

Controller

FLSA Status:

Exempt, Full-Time

Direct Reports:

Accounts Payable Team (AP Specialists / AP Clerks)

I. Job Summary

The Staff Accountant performs core general accounting functions while also serving as the working lead for the Accounts Payable team. In this expanded capacity, the Staff Accountant supervises Accounts Payable staff, sets and monitors Accounts Payable department performance metrics, ensures timely and accurate vendor payment processing across Liberty Waste Solutions' vendor operations. We are a committed team that drives continuous improvement in Accounts Payable controls and workflow efficiency and looking for a partner that has the same expectations. 

II. Key Responsibilities

A. Core Staff Accountant Duties

• Prepare and post journal entries, accruals, and adjusting entries in accordance with GAAP.
• Perform monthly balance sheet and bank account reconciliations; research and resolve variances.
• Support the month-end and year-end close process, including account analysis and reporting schedules.
• Assist in leading the sales/use tax filing each month.
• Lead year end property and 10-99 tax filings. 
• Maintain accuracy and integrity of the general ledger, including proper account coding and classification.
• Ensure compliance with company accounting policies, internal controls, and applicable regulatory requirements.
• Identify and recommend process improvements to strengthen accuracy and efficiency across the accounting function.

B. Accounts Payable Team Management (New)

• Directly supervise, schedule, and assign daily workload for AP Specialists/Clerks to ensure timely invoice processing and payment runs.
• Train, onboard, and mentor AP team members and operational teams on invoice processing, three-way matching, coding standards, and company policy.
• Serve as the escalation point for complex vendor disputes, discrepancies, and non-standard payment requests, including hauling, disposal facility, fuel, and equipment vendor accounts.
• Review and approve AP transactions, batches, and payment runs above assigned authorization thresholds.
• Coordinate with Procurement, Dispatch/Operations, and Fleet on vendor onboarding, W-9 collection, and resolution of PO/receiving discrepancies.
• Backfill AP team responsibilities during absences or peak volume periods (e.g., month-end, landfill/tipping fee reconciliations).

C. AP Goals, KPIs & Performance Management (New)

• Establish quarterly and annual AP department goals in alignment with Finance leadership's cash flow, vendor relations, and process-improvement priorities.
• Define and track key AP performance indicators, including invoice processing cycle time, purchase order completeness, percentage of invoices paid on time, early-payment discount capture rate, error/rework rate, and outstanding/aged payables.
• Lead initiatives to improve AP workflow efficiency, including expanded use of automation, e-invoicing, and system-based three-way matching.
• Own and strengthen AP internal controls (approval hierarchies, segregation of duties, duplicate-payment prevention) and ensure audit-readiness.
• Manage the vendor master file and vendor relationship escalations, ensuring accurate terms, W-9/1099 compliance, and timely dispute resolution.
• Review and approve the AP aging and accrual schedule as part of month-end close, ensuring liabilities are complete and properly stated.
• Set individual performance goals for AP team members that ladder up to department AP KPIs; track progress and provide regular feedback.

III. Supervisory Responsibilities

This position directly supervises the Accounts Payable team. Supervisory duties include hiring input, training, workload assignment, performance evaluation, coaching/discipline, and goal-setting in accordance with Liberty Waste Solutions policies and applicable employment law.

IV. Qualifications & Experience

• Bachelor's degree in Accounting, Finance, or related field required.
• Minimum 2–4 years of general accounting experience; 
• Prior experience leading, training, or supervising a team strongly preferred.
• Experience with ERP/accounting systems (e.g., NetSuite, Sage, SAP, or similar) and AP automation tools preferred.

V. Knowledge, Skills & Abilities

• Working knowledge of GAAP and internal control principles.
• Demonstrated leadership and people-management skills, including the ability to train, motivate, and hold a team accountable to goals.
• Advanced Microsoft Excel skills (pivot tables, lookups, reconciliation modeling); strong ERP proficiency.
• Excellent organizational skills with the ability to manage competing deadlines across close cycles and payment runs.
• Strong analytical and problem-solving skills, with a continuous-improvement mindset toward AP process and controls.
• Clear written and verbal communication skills for interfacing with vendors, operations leaders, and Finance leadership.

VI. Work Environment & Physical Demands

Primarily an office environment with regular use of a computer and standard office equipment. After the initial 90 day period it is available to work remotely 1 day a week. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

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