Executive support coordinator

Job summary The Executive Support Coordinator (Contingent Worker) is a shared position that provides program coordination for the Office of Affairs and Engagement and executive-level administrative support for Community Engagement and Government Affairs. This role coordinates signature events and programming logistics, administers the Professional Development Funding Program, and supports front-facing services coverage as needed. In parallel, the coordinator manages complex scheduling for the Associate Dean for Community Engagement and Government Affairs, coordinates travel and expense processes, supports administrative steps for research product submissions, and helps schedule meetings connected to the strategic plan engagement pillar. This position requires excellent customer service, discretion with sensitive information, attention to detail, and the ability to manage competing priorities across two departments with clear communication and consistent follow-through. Required qualifications Education (minimum) Bachelor's degree Experience (minimum) At least 5 years of relevant experience in a higher education, academic medicine, or similarly complex environment with cross-functional stakeholders. At least 3 years of experience in event planning, program coordination, operations coordination, project management, or a closely related function. At least 3 years of experience supporting complex scheduling, travel coordination, and expense processing for a leader or leadership team. Skills and capabilities (required) Organizational and time-management skills with the ability to manage competing priorities across two departments. Excellent written and verbal communication skills; able to draft clear correspondence and provide high-quality customer service to students, faculty, staff, and external partners. High attention to detail, follow-through, and the ability to work independently with appropriate escalation. Demonstrated discretion and confidentiality when handling sensitive or related information. Proficiency with Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft Outlook. Comfort learning and using enterprise systems for purchasing, scheduling, and expense


salary: $36.99 - $37 per hour
shift: First
work hours: 9 AM - 6 PM
education: Bachelors

Responsibilities

Organizational and time-management skills with the ability to manage competing priorities across two departments.
Excellent written and verbal communication skills; able to draft clear correspondence and provide high-quality customer service to students, faculty, staff, and external partners.
High attention to detail, follow-through, and the ability to work independently with appropriate escalation.
Demonstrated discretion and confidentiality when handling sensitive or related information.
Proficiency with Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft Outlook.
Comfort learning and using enterprise systems for purchasing, scheduling, and expense reporting

Skills

• Executive Support
• operations coordination
• project management

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

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Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.


Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.