Administrative Assistant (Full-Time)

$20 per hour

TES Staffing Inc.

Office Administrative Assistant

Rochester, New York (NOTA)
$20/hour
MondayFriday | 7:30 AM 4:00 PM

About the Role

This is an opportunity to join a small, family-run oil company where the focus is on reliability, teamwork, and getting the job done right. The environment is straightforward and hands-on, with a close-knit team that values consistency and accountability.

If you enjoy staying busy, working within a structured environment, and being a key part of day-to-day operations, this could be a great fit.

The Opportunity

You'll be supporting a very busy office lead who manages a high volume of work and is looking for a dependable partner to help keep things running smoothly. This role plays an important part in ensuring orders are accurate and deliveries are coordinated effectively.

Key Responsibilities

Answer incoming calls from customers placing orders
Monitor email first thing in the morning for urgent requests
Enter orders into an established system
Ensure accuracy so the correct product reaches the correct customer
Coordinate next-day delivery routes with drivers
Help prioritize deliveries based on location (Buffalo, Syracuse, Binghamton)
Work with both commercial and residential customers

What Matters Most

Reliability and punctuality (7:30 AM start time is important)
Strong attention to detail and accuracy
Comfort with phone communication
Ability to follow established processes
Dependability in a role where consistency is key

Work Environment

Small team including office staff, warehouse, and drivers
Industrial setting; access to the office requires walking through the warehouse
The environment may include typical oil/gas odors
Casual dress code (jeans, sneakers, practical attire)

The Work Style

Steady, consistent full-time schedule
Structured and process-driven work
Opportunity to build familiarity and efficiency over time

Who This Role Is Ideal For

Someone who enjoys a predictable, structured workday
Someone who takes pride in accuracy and organization
Someone looking for a stable, straightforward role with a dependable team

Apply

Vacancy posted 6 days ago

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