Administrative Operations Coordinator

Job Description

Job Description

Prestige Floor Care is seeking an experienced, highly organized Administrative & Operations Coordinator to support our Alabama operations.

This is a hands-on, individual-contributor role for an administrative professional who thrives in a fast-paced environment and takes ownership of reporting, documentation, invoicing, project coordination, and day-to-day administrative processes.

The ideal candidate is proactive, detail-oriented, comfortable working independently, and able to manage recurring deadlines without constant follow-up. This position requires strong computer skills, excellent communication, and the ability to organize multiple priorities while maintaining a high level of accuracy.

Key Responsibilities

Reporting & Data Management

• Prepare and submit recurring monthly sales and operational reports.
• Create and maintain reports for multiple business divisions and projects.
• Track project information, deadlines, and required documentation.
• Maintain accurate data using Google Sheets and shared drives.
• Review reports and documentation for accuracy and completeness before submission.
• Follow up with appropriate team members when information is incomplete or outstanding.

Administrative & Financial Support

• Create sales orders and invoices in QuickBooks.
• Maintain organized electronic and physical records for projects and business operations.
• Assist with tracking invoices, project documentation, and other administrative records.
• Support leadership with routine administrative needs, correspondence, scheduling, and follow-up.
• Coordinate information between operations, sales, leadership, and other departments as needed.

Google Workspace & Document Management

• Maintain organized Google Drive folders for Alabama operations.
• Create, update, and maintain Google Sheets, Docs, and Forms.
• Manage shared calendars and assist with Google Meet scheduling.
• Maintain consistent file naming, document organization, and version control.
• Ensure documents and information are easily accessible to appropriate team members.

Operations Support

• Serve as a reliable administrative resource for the Pelham office.
• Monitor recurring administrative deadlines and proactively follow up on outstanding items.
• Identify opportunities to improve administrative processes and workflows.
• Assist leadership with special projects and operational initiatives.
• Perform additional administrative duties as needed to support business operations.

Qualifications

• 3+ years of administrative, office coordination, or operations support experience required.
• Strong proficiency with Google Workspace , including Google Sheets, Docs, Drive, Gmail, Calendar, and Meet.
• Intermediate to advanced Microsoft Excel/Google Sheets skills.
• Experience preparing recurring business reports and maintaining accurate records.
• Experience with QuickBooks, invoicing, or sales-order processing strongly preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet recurring deadlines.
• Demonstrated ability to work independently, take initiative, and follow tasks through to completion.
• Professional judgment and ability to handle business information appropriately.

What We're Looking For

We're looking for someone who doesn't need to be reminded repeatedly about deadlines or routine responsibilities.

The right candidate will be comfortable taking ownership of their work, identifying what needs attention, following up when information is missing, and ensuring administrative tasks are completed accurately and on time.

This position is well suited for an experienced administrative professional who enjoys being the organizational backbone of an operations team and prefers a hands-on individual-contributor role.

Schedule & Compensation

Schedule: Full-time, Monday through Friday
Location: Pelham, Alabama — On-site
Pay: $22.00–$25.00 per hour , based on relevant experience and qualifications

Occasional schedule flexibility may be required based on reporting deadlines or business needs.

Benefits

Prestige Floor Care offers benefits to eligible full-time employees. Specific benefit information will be discussed during the interview process.