Medical Secretary

Job Description

Job Description

Our client is looking to hire a Medical Secretary , this is an immediate need!

Job Summary:
To assist the Medical Staff Coordinator, Medical Director, and Vice President, Medical Administration in gathering, coordinating, and distributing data, minutes and correspondence and other duties pertaining to the functioning of the Medical Staff.
-Responsible for coordinating and providing staff support for specified Medical Staff functions.
-For the Committees and Department Meetings of: - Department of Medicine (Perth Amboy Division).
-Department of Medicine (Old Bridge Division - Department of Medicine (Quality Assurance Committee).
-Graduate Medical Education.
-The following responsibilities apply for the: - Physical Diagnosis Course - Physician Assistant Program - Internal Medicine Residency: support to program functions managed by the Assistant Director of the Residency Program; secretarial duties for that Assistant Director in his/her various roles.
-Assures meeting room assignments and reservations; provides members with two weeks written notice of date/time/place of scheduled meeting. Prepares agenda.
-Attends meetings, if requested; produces accurate minutes of meeting within one week after receipt of draft. Submits minutes for necessary approvals and routes as appropriate.
-Types related correspondence as received within two weeks of receipt.
-Follows up on action items from the meetings.
-For all meetings under assigned responsibility, generates and maintains a current attendance record for all medical staff meetings.
-Produces on-call schedules for Department of Medicine and its divisions; types, distributes and communicates changes as received.
-Maintains current listing of assigned physician mailboxes and distributes accordingly.
-Performs secretarial functions to support the activities of the Medical Staff.
-Receives incoming telephone calls, records accurate messages, places outgoing calls.
-Retrieves and delivers Medical Affairs mail to/from mailroom, on shared basis with other secretarial staff.
-Coordinates duplication, collation, distribution, filing of materials on a regular basis; initiates, completes, documents requisitions for office supplies and requests for equipment.
-Performs other assignments as directed by the Medical Staff Coordinator, the Medical Director, or the Vice President, Medical Administration. Provides back-up support to other secretaries in the Medical Affairs Division as assigned.
-Performs other miscellaneous or special assignments as required.

Required Skills & Experience:
-Four years secretarial experience or equivalent employment experience or education.
-Must be proficient in PC office software.

Preferred Skills & Experience:
-Health/hospital experience preferred.
-Secretarial science education or comparable experience preferred.

Monday-Wednesday 9:30 AM-6 PM & Thursday-Friday 8:15 AM–4:45 PM.

No weekends. Holidays as needed. On call required. 

Will be expected to answer phone calls, check in patients, verify insurance, schedule appointments, call patients with results, collaboration with practice providers, etc. 

Medical Receptionist or Front Desk experience preferred.

Required Education:
-HS diploma or equivalent.

Company Description

About RSC Healthcare

Launched in 2018, RSC Healthcare is an RSC Solutions company created to focus on recruiting and staffing across all positions in the healthcare industry. Our knowledgeable staff brings multiple decades of experience within the healthcare industry to assist clients in attaining the highest quality talent in the marketplace.

By leveraging RSC Healthcare’s extensive database and experienced recruiting team for candidate healthcare positions, our clients realize both substantial cost-savings and a streamlined, efficient process. We provide staffing for all levels and positions across your organization, including:

Registered Nurses
Physical/Occupational Therapists
Certified Nursing Assistants
Radiology Technicians
All skilled medical and allied health professionals

As a leader in the healthcare staffing industry, it is our goal is to connect patients with quality caregivers. Our experienced team and industry knowledge allow RSC Healthcare to deliver the qualified healthcare professionals our clients need.

Company Description

About RSC Healthcare\r\n\r\nLaunched in 2018, RSC Healthcare is an RSC Solutions company created to focus on recruiting and staffing across all positions in the healthcare industry. Our knowledgeable staff brings multiple decades of experience within the healthcare industry to assist clients in attaining the highest quality talent in the marketplace.\r\n\r\nBy leveraging RSC Healthcare’s extensive database and experienced recruiting team for candidate healthcare positions, our clients realize both substantial cost-savings and a streamlined, efficient process. We provide staffing for all levels and positions across your organization, including:\r\n\r\nRegistered Nurses\r\nPhysical/Occupational Therapists\r\nCertified Nursing Assistants\r\nRadiology Technicians\r\nAll skilled medical and allied health professionals\r\n\r\nAs a leader in the healthcare staffing industry, it is our goal is to connect patients with quality caregivers. Our experienced team and industry knowledge allow RSC Healthcare to deliver the qualified healthcare professionals our clients need.