Office Manager

Please double check you have the right level of experience and qualifications by reading the full overview of this opportunity below.

Atrium is seeking on behalf of our client an Office Manager based in Middlesex, NJ

A background check may be run only after a conditional offer is made, where permitted by law

Position: Office Manager

Location: Middlesex, NJ

Employment Type: Full-time

Compensation: 75,000

Position Overview

We are seeking an organized, tech-savvy Office Manager to support a C level executive, helping improve day-to-day operations, policies, and systems.

Key Responsibilities

• Support development, implementation, and updates of program policies, procedures, and operational manuals
• Prepare, proofread, and format professional documents (reports, letters, presentations, policies, meeting materials)
• Use Microsoft Office and AI tools to streamline administrative tasks, data analysis, and document preparation
• Assist with program oversight, quality assurance, and monitoring to ensure compliance with Medicaid, DCA, and other funder requirements
• Support billing and invoicing procedures and help monitor internal compliance with documentation and service delivery standards
• Collect, track, and maintain program data for reporting and performance monitoring
• Maintain organized electronic and paper filing systems, ensuring accuracy, confidentiality, and adherence to record retention policies
• Serve as a professional point of contact for staff, government agencies and community partners
• Participate in internal audits, corrective actions, and quality improvement initiatives
• Assist with procurement, vendor communication, purchasing, and inventory management
• Provide high-level administrative support to leadership, including report preparation, research, data analysis, and executive summaries
• Schedule meetings, prepare agendas, record minutes, and track follow-up items

Qualifications xhyhwjd

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Demonstrated experience using AI tools to improve administrative efficiency and workflow
• Bachelor's degree in Public Administration, Business Administration, Healthcare Administration, Social Services, or related field preferred
• Experience with policy development, quality improvement, billing, or compliance strongly preferred
• Strong organizational, communication, and writing skills
• Ability to manage multiple priorities and meet deadlines
• Valid driver's license with a clean driving record
• Ability to lift up to 25 lbs