Subcontracts Administrator

United States

No Clearance Needed

Fully remote

Corporate Operations & Support Services

Overview

GovCIO is seeking a highly skilled Subcontracts Administrator to perform and manage cradle‑to‑grave subcontract administration activities for a broad range of federal programs. This role requires strong knowledge of FAR/DFARS, CPSR-compliant processes, subcontract formation, modification management, vendor oversight, and ongoing subcontract compliance. The Subcontracts Administrator III is responsible for independently executing complex procurement actions, supporting program teams, and maintaining audit‑ready documentation consistent with GovCIO’s procurement standards. This position will be fully remote within the United States.

Responsibilities

Subcontract Formation & Negotiation

• Develop, negotiate, and administer subcontract agreements, modifications, and task orders.

• Review and incorporate necessary representations and certifications, verifying accuracy and completeness.

• Conduct SAM.gov checks, vendor diligence, and subcontractor compliance reviews as part of award and modification workflows.

Cradle‑to‑Grave Subcontract Administration

• Maintain comprehensive subcontract files, ensuring all executed documents, PRs, POs, change orders, options, rates, funding actions, and compliance artifacts are properly archived.

• Ensure subcontract terms are clearly communicated and flowed down to appropriate stakeholders.

• Manage subcontract performance periods, incremental funding actions, rate adjustments, and other modifications.

• Support subcontractor onboarding and coordinate closely with program managers to monitor subcontractor performance and deliverables.

Compliance, Risk & Audit Readiness

• Ensure all subcontract actions meet CPSR requirements, including documentation completeness, pricing support, competition justification, and regulatory compliance.

• Confirm federal requirements such as debarment verification, anti‑influence certifications, and vendor rating checks are completed and included.

• Monitor adherence to subcontract reporting, insurance certifications, security requirements, and ITAR/DPAS obligations where applicable.

Cross‑Functional Collaboration

• Partner with Contracts, Pricing, FP&A, and Program Teams to support proposals, funding actions, and subcontractor data calls.

• Serve as a point of contact for subcontractor inquiries, coordinating communications to ensure alignment with technical, financial, and contractual requirements.

• Provide guidance to junior subcontract administrators and assist in resolving compliance or processing issues.

Modification Processing

• Prepare, process, and finalize subcontract modifications including incremental funding, period-of-performance extensions, rate changes, labor category updates, and administrative adjustments.

• Ensure modifications are fully documented, aligned with Delegation of Authority (DOA) thresholds, and properly routed for approvals.

Qualifications

Required Skills and Experience

• Bachelors Degree and 5–8+ years of experience in federal subcontract administration

• Strong working knowledge of FAR, DFARS, CPSR standards, and federal procurement requirements

• Experience administering CPFF, T&M, FFP, IDIQ, and other subcontract types

• Proficiency with Costpoint and other procurement systems

• Demonstrated ability to analyze complex subcontract requirements and ensure compliance

• Strong communication skills and ability to collaborate with cross‑functional teams

• Ability to manage multiple subcontract actions in a fast‑paced environment

Preferred Skills and Experience

• Experience supporting VA, DHS, other agencies, or other federal customers

• Experience preparing procurement summaries, justification documentation, and compliance checklists

• Familiarity with service subcontracting

• Advanced knowledge of CPSR audit criteria and best practices

Posted Salary Range

USD $80,000.00 - USD $110,000.00 /Yr.

Company Overview

GovCIO is a team of transformers--people who are passionate about transforming government IT. Every day, we make a positive impact by delivering innovative IT services and solutions that improve how government agencies operate and serve our citizens.

But we can't do it alone. We need great people to help us do great things - for our customers, our culture, and our ability to attract other great people. We are changing the face of government IT and building a workforce that fuels this mission. Are you ready to be a transformer?

What You Can Expect

Interview & Hiring Process

If you are selected to move forward through the process, here’s what you can expect:

• During the Interview Process

• Virtual video interview conducted via video with the hiring manager and/or team

• Camera must be on

• A valid photo ID must be presented during each interview

• During the Hiring Process

• Enhanced Biometrics ID verification screening

• Background check, to include:

• Criminal history (past 7 years)

• Verification of your highest level of education

• Verification of your employment history (past 7 years), based on information provided in your application

Employee Perks

At GovCIO, we consistently hear that meaningful work and a collaborative team environment are two of the top reasons our employees enjoy working here. In addition, our employees have access to a range of perks and benefits to support their personal and professional well-being, beyond the standard company offered health benefits, including:

• Employee Assistance Program (EAP)

• Corporate Discounts

• Learning & Development platform, to include certification preparation content

• Training, Education and Certification Assistance*

• Referral Bonus Program

• Internal Mobility Program

• Pet Insurance

• Flexible Work Environment

*Available to full-time employees

Our employees’ unique talents and contributions are the driving force behind our success in supporting our customers, which ultimately fuels the success of our company. Join us and be a part of a culture that invests in its people and prioritizes continuous enhancement of the employee experience.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, disability, or status as a protected veteran. EOE, including disability/vets.

Posted Pay Range

The posted pay range, if referenced, reflects the range expected for this position at the commencement of employment, however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, education, experience, and internal equity. The total compensation package for this position may also include other compensation elements, to be discussed during the hiring process. If hired, employee will be in an “at-will position” and the GovCIO reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, GovCIO or individual department/team performance, and market factors.