Admin Assistant

Impact Climate Technologies

Description

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and ensure the team runs efficiently. This role will provide administrative support to leadership and staff through scheduling, communication coordination, data entry, document management, and general office assistance. The ideal candidate is proactive, professional, and able to manage multiple priorities in a fast-paced environment.
Key Responsibilities

Manage calendars, schedule meetings, and coordinate appointments
Answer phone calls, emails, and direct inquiries appropriately
Maintain organized digital and physical filing systems
Prepare reports, spreadsheets, presentations, and other documents
Assist with data entry and record maintenance
Coordinate office supplies and place orders as needed
Support onboarding activities and prepare new hire materials
Assist with travel arrangements, expense reports, and meeting logistics
Provide general administrative support to leadership and internal teams
Help maintain office organization and day-to-day operational efficiency

Qualifications

1-3+ years of administrative, office support, or customer service experience preferred
Strong organizational and multitasking abilities
Excellent verbal and written communication skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to prioritize tasks and meet deadlines
Professional demeanor and strong attention to detail
Experience with scheduling, data entry, and document management preferred
Ability to handle confidential information professionally
High school diploma required; associate's or bachelor's degree preferred

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Vacancy posted 2 days ago

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