Senior Executive Administrative Assistant

Job Description

Job Description

Pay Range: $45.50hr - $50.50hr

Job Overview:

An adaptable, tech-forward Executive Assistant supporting the leadership team within the organization's Computational Science and Informatics research and development division. This role drives high-level administrative, operational, and event management operations while leveraging modern AI productivity tools to optimize executive workflows, synthesize key information, and reduce administrative overhead across the department.

Key Responsibilities:

• Provide high-level administrative and operational support to chapter leads and senior executives, proactively managing complex calendars, priorities, and daily operations.
• Manage end-to-end planning and execution of domestic and international travel itineraries, leadership offsites, large-scale department events, and multi-party conferences.
• Serve as the primary point of contact for administrative inquiries.
• Manage vendor relationships, candidate interview scheduling, office space planning and moves, and supply inventory.
• Assist with budget preparation, expense tracking, purchase order creation, and invoice reconciliation to ensure seamless financial operations.
• Draft, edit, and format high-impact memos, presentations, reports, and documentation by aggregating and synthesizing data from cross-functional sources.
• Continuously evaluate and streamline administrative workflows using modern digital tools and generative AI to reduce team friction and enhance productivity.
• Represent the department with high polish and professionalism, serving as the administrative lead for new systems, processes, platforms, and training compliance.
• Actively participate in administrative communities of practice to share best practices, implement modern working methods, and support cross-departmental initiatives.
• Exercise sound business judgment, independent initiative, and strict confidentiality when handling sensitive organizational and leadership matters.

Qualifications & Requirements:

• Bachelor's degree (or equivalent experience) paired with 5+ years of senior executive administrative experience in complex, fast-paced corporate or research and development environments.
• Advanced proficiency in modern cloud-based productivity suites, such as Google Workspace and Microsoft 365.
• Hands-on experience using generative AI platforms (e.g., ChatGPT, Gemini) and prompt writing techniques to synthesize information, automate routine workflows, and collaborate effectively with AI-fluent leadership.
• Exceptional organizational skills, meticulous attention to detail, and a proven ability to prioritize and execute under shifting timelines.
• Poised written and verbal communication skills with a strong track record of managing confidential and sensitive strategic information.

Benefits:

Our Benefits Include:

• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Health Savings Account (HSA)
• Disability Insurance (Short-Term and Long-Term)
• Life and AD&D Insurance
• Paid Sick Leave (where required by applicable state or local law)
• Supplemental Insurance Plans
• Identity Theft Protection
• Pet Insurance
• Employee Wellness Programs
• Employee Assistance Program (EAP)
• Career Growth and Professional Development Opportunities

Disclaimer : Benefits eligibility, accrual rates, and usage limits may vary based on employment status, length of service, and work location. Paid Sick Leave is provided in strict accordance with applicable state and municipal mandates. Cynet Systems Inc. reserves the right to modify, amend, or terminate any benefit plans at any time in accordance with applicable laws.

About Cynet Systems

Founded in 2010 and headquartered in the Washington, DC metro area, Cynet Systems Inc. is a leading technology staffing and workforce solutions company serving Fortune 500 companies, government agencies, and enterprise organizations across the United States and Canada. We deliver agile, scalable talent solutions across IT, engineering, life sciences, clinical, and professional staffing, powered by a high-performing recruitment engine operating across North America and Asia.

As a nationally and locally certified Minority Business Enterprise (MBE), Cynet Systems is committed to helping organizations build high-performing teams while empowering professionals to grow rewarding careers. Our organization is certified to ISO 9001, ISO 14001, ISO 27001, and SOC 2 Type II standards, reflecting our commitment to quality, security, operational excellence, and customer success.