Office Manager, Finance Bookkeeper

Children’s Burn Foundation OFFICE MANAGER/FINANCE BOOKKEEPER The Office Manager/Finance Bookkeeper provides internal and external coordination, management, and oversight of all administrative activities related to the implementation of the CBF mission, ensuring the office runs smoothly. Reporting Relationship: Reports to the Executive Director Responsibilities: Finance Oversee and implement financial accounts receivable and accounts payable Work with consulting Finance Director to ensure timely and accurate financial reporting to the Board of Trustees and Finance Committee Ensure the accuracy of the Financial Accounting Reporting system, including QuickBooks Serve as the on-site point person for the annual audit with audit firm Attend board Finance Committee meetings and prepare documents with ED and finance consultant. Prepare meeting notes and packets for committee meetings Process all gifts and pledges; work with development to ensure that gifts and pledges are booked accurately and prepare audits and reconciliations of gifts and events. Process acknowledgement letters in a timely manner Assists the Executive Director with communication needed to the insurance agency to resolve issues associated with insurance policies Performs necessary reporting to the Insurance carriers Ensures city permits are obtained for GNH and other fundraisers as needed Human Resources Oversee the human resources function and ensure that board approved policies are followed in all circumstances Input and manage payroll and employee PTO in Paychex system Perform onboarding of employees Operations Design and implement operational processes that follow policies set forth and approved by the Board of Maintain office efficiency by planning and implementing office systems, layouts, and equipment needs Ensure operation of equipment by completing preventive maintenance requirements; call for repairs; maintain equipment inventories; evaluate new equipment and techniques Maintain key control and log for office and parking structure entry Oversee implementation of document retention policy procedures for retention, protection, retrieval, transfer, and disposal of records Liaison with building office Order office supplies for entire office Serve as the primary contact to the insurance agency to ensure all assets and events are appropriately covered, that the board has reviewed and approved all policies and policy changes, report to and resolve claims with insurance carrier Information Technology Liaison with IT Consultant Maintain server and associated desktop and laptop computers, set up new computers, and ensure security protocols are met Make necessary updates to website for maintenance of back-end and its connection to the database Maintain internet lines, hardware, printers, phone lines, with an eye towards using the more progressive and best priced products Additional Requirements: A solid history of finance, human resource, IT, and operations experience Demonstrate track record of overseeing HR in a small entrepreneurial environment Well versed in HR legal compliance issues and their real time implementation Proficient with Raiser’s Edge, Microsoft Word, Excel, PowerPoint, Outlook, Google docs, Dropbox Strategic capability in finance, IT, and human resources Excellent writing, editing, and proofreading skills A track record of establishing strong interpersonal relationships with outside vendors and internal staff Willing to work occasional evening and weekend hours as needed Job Requirements: 2-3 years previous work in finance, bookkeeping or accounting at a like/similar organization, non-profit work a plus. B.A. in accounting or business administration Thorough knowledge of QuickBooks, accounting principles, reconciliations, and financial reporting. Able to handle sensitive financial information, payroll information, and confidential data from high level donors #J-18808-Ljbffr Children's Burn Foundation