Accounts Payable Specialist
The Robert Joseph Group
Job Description
\nAbout the Role
\n \nPOSITION SUMMARY
\n \n- \n
- FLSA Status: Non-Exempt \n
- This position is responsible for maintaining accurate and timely records of expenditures as well as prompt payment processing for both internal and external customers. \n
- The position will monitor the Accounts Payable Inbox, assist with mailing checks, and filing documentation. \n
Responsibilities
\n \nDUTIES AND RESPONSIBILITIES
\n \n- \n
- Payment Processing \n
- Process vendor invoices by verifying purchase orders submitted in Purchase Requisition System (APuRS), to ensure they are accurately coding and received all the appropriate approvals. \n
- Assist in preparing check-runs and preparing checks for signature. \n
- Audit employee expense reports in a timely manner through the verification of receipts, exchange rates, coding, accuracy, and supporting documentation. \n \n
- Vendor Management \n
- Maintain and monitor list of active utilities to ensure all accounts are current. \n
- Verify vendor statements and handle correspondence involving accounts payable. \n
- Act as the liaison in the resolution of complaints, issues, or reconciliations between the vendor, internal customers, and the Finance team. \n
- Prepare credit card payments for processing through the verification of charges, accurate coding, and payments made. \n \n
- Tracking and Reporting \n
- Maintain historical records for all accounts payable transactions. \n
- Verify and audit work for completeness and accuracy according to established controls. \n
- Perform tasks associated with month-end and annual close processes as assigned by Manager. \n
- Maintain accounts payable files. \n
- Prepare analysis and reconciliations as required by Manager. \n
- Specific duties may vary depending upon departmental needs. \n
Qualifications
\n \nEXPERIENCE AND QUALIFICATIONS
\n \n- \n
- Associate’s degree in dditional experience may substituted for an Associate’s degree. \n
- Minimum 2 years of related Accounts Payable experience. \n
- Experience with ERP/Financial systems required. \n
Required Skills
\n \nKNOWLEDGE, SKILLS AND ABILITIES
\n \n- \n
- Logical problem solving and demonstrated ability to organize and move project tasks forward in an orderly and structured fashion. \n
- Demonstrated aptitude in designing and maintaining electronic spreadsheets and databases. \n
- Ability to assess situations and information, think creatively, devise a better way of doing things, and make good judgments in the execution of job responsibilities. \n
- Attention to detail with demonstrated commitment to excellence and performance. \n
- Excellent oral, written communication and interpersonal skills. \n
- Proficiency in MS Office suite; specifically MS Excel. \n
- A wide degree of creativity and latitude is expected including the ability to multi-task and work productively in a demanding financial environment with changing priorities. \n
Vacancy posted 2 days ago
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